Job Details

Description:
ONLY SUBMIT CANDIDATES CURRENTLY RESDING LOCAL TO BAY AREA/WORK LOCATION-OAKLAND. ASSIGNMENT IS HYBRID AND REQUIRED ONSITE IN OAKLAND 3-4 DAYS A WEEK. DAYS OF THE WEEK MAY VARY DEPENDING ON TEAM SUPPORT NEEDED.
OCCASIONAL TRAVEL TO OTHER PG&E SITES TO SUPPORT EVENTS WILL BE REQUIRED.
SUPPLIER OR PERSONAL LAPTOP REQUIRED(DELL PREFERED) UNTIL PG&E CAN ISSUE A LAPTOP. PRE-DETERMINED AMOUNT FOR CELL PHONE EXPENSE CAN BE SUBMITTED MONTHLY.

TOP THINGS LOOKING FOR:
1. Previous assistant/admin experience;
2. Experience working with multiple leaders/ teams at one time;
3. Task driven activities they've completed successfully

TOP SKILL SETS LOOKING FOR:
1. Organizational skills and following set standards;
2. Ease in using Microsoft suite of products,
3. Ability to troubleshoot and ask for help

Role Overview:
The Director's Assistant provides high-level administrative and operational support across multiple workstreams, including finance, program management, and general office administration.
This role requires strong organizational skills, adaptability to constant change, and the ability to prioritize competing tasks effectively while leveraging technical proficiency to support complex coordination needs.

Hybrid Role: In OGO office 3-4 days a week (depends on need), Mon-Wed/Tues-Thurs 8-hour days with flexibility to travel offsite for workshops/meetings

Key Competencies
• Comfort with ambiguity and ad hoc requests.
• Strong attention to detail and accuracy.
• Service-oriented mindset with excellent interpersonal skills.
• Effective workload and time management across multiple priorities.
• Ability to adapt quickly to changing priorities and environment
• Reliable delivery on standard work

Key Responsibilities
• Support 2-3 Director teams
• Administrative Rights: Perform basic system access tasks and assist with technical coordination as needed, such as on/offboarding of vendors into Fieldglass, create and update distribution lists etc;
• Inventory: Organize, track, and replenish office, conference room, and print room supplies.
• Conference Rooms & Open Spaces: Prepare spaces, equipment, and materials; manage catering setup and cleanup as needed.
• Large Events/Offsites: Provide flexible support for event facilitation, including offsite locations when required.
• Technical Coordination: Assist with setting up command centers for meetings, including AV equipment and connectivity.
• Process Improvement: Identify and implement opportunities to streamline workflows and improve operational efficiency.

Required Technical Skills
• Microsoft Outlook: Intermediate to advanced skills for calendar management, scheduling, and email organization.
• Microsoft Excel: Ability to create and manage spreadsheets, use formulas, and analyze data for reporting.
• Microsoft Project (desired): Experience with project tracking, timelines, and resource allocation.
• Calendar Management: Expertise in coordinating complex schedules across multiple stakeholders.
• Meeting Setup: Ability to configure and troubleshoot AV equipment, connectivity, and collaboration tools.
• Process Improvement (desired): Familiarity with workflow optimization and documentation best practices.
• Desired: knowledge in SAP and Fieldglass

1. Requirement of 10-15% offsite travel requirement
2. Requirement of in office 3-4 days a week
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Type of Work Schedule 1 - Standard work week - 8 hours per day, 5 days per week (California Overtime or Federal Overtime) Hours per Day 8 Hours per Week 40 Total Hours 1,056.00

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