Job Details

Executive Assistant / Personal Assistant
The Company

TurbineOne is the frontline perception company. We deliver decision-advantage and more effective situational awareness to those serving at our nation's frontlines. Our customers value how we automate the right portions of the military intelligence cycle while keeping them in the loop. We're a small, fast-moving, and high-performance DefenseTech startup backed by premier national-security venture capitalists. Our software-the Frontline Perception System (FPS)-brings cutting-edge AI and machine learning directly to the tactical edge, empowering American warfighters and allied partners operating throughout the world.

Job Title: EA/PA

• Reporting directly to the Chief of Staff
• Based in the U.S.
• West Coast: San Francisco area preferred
• Hybrid

The Role

TurbineOne is hiring an Executive Assistant / Personal Assistant to support the Chief Executive Officer (CEO). This is a highly trusted, high-impact role designed for individuals who thrive in fast-moving environments and take pride in enabling exceptional leadership performance. Candidates for this role must be Northern California-based, preferably near San Francisco and willing to occasionally travel to Sonoma.

This role blends traditional executive assistant responsibilities with personal assistant support. You will serve as a strategic partner-anticipating needs, managing complexity, protecting executive time, and ensuring professional and personal priorities move forward seamlessly. These roles require excellent judgment, discretion, and the ability to operate independently with confidence.

Primary Responsibilities
Executive Support

• Own complex, high-volume calendar management across multiple time zones; proactively identify conflicts, dependencies, and priorities
• Coordinate domestic and international travel, including flights, lodging, ground transportation, itineraries, and contingency planning
• Prepare executives for meetings by managing agendas, briefing materials, action items, and follow-ups
• Serve as a primary liaison between executives and internal teams, external partners, advisors, and stakeholders
• Handle highly sensitive, confidential, and time-critical information with discretion and sound judgment

Personal Assistant Support

• Manage select personal logistics for executives, including scheduling, travel planning, and personal appointments
• Support family- or life-adjacent coordination as needed (schools, events, special occasions, and managing complexities that arise from overlapping personal and business travel)
• Act as a trusted extension of the executive, handling tasks efficiently, professionally, and with minimal oversight

Operational & Administrative Support

• Draft, manage, and organize correspondence, documents, and presentations
• Track commitments, deadlines, and deliverables across professional and personal domains
• Submit, track, and reconcile expenses; support light budget tracking where applicable
• Coordinate logistics for meetings, dinners, offsites, and small events (venues, vendors, materials)

• Support executives across company operations, partnerships, fundraising, and board engagement
• Coordinate frequent travel between the Bay Area, East Coast, and customer sites
• Assist with logistics related to company facilities, executive offsites, and internal events
• Thrive in a startup-style environment with ambiguity, speed, and evolving priorities

Qualifications
Required

• 5+ years of experience supporting senior executives (Executive Assistant, Personal Assistant, or Chief of Staff-adjacent roles)
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• High degree of professionalism, discretion, and integrity
• Ability to manage competing priorities, anticipate needs, and pivot quickly
• Comfort working independently in a fast-moving environment
• Proficiency with modern productivity tools (Google Workspace, calendars, Slack, expense tools)

Preferred

• Experience supporting executives in defense, government, technology, or high-growth startups
• Experience managing both professional and personal responsibilities for executives
• Familiarity with government or military environments
• Familiarity with startup, investor-facing, or board-facing environments

What Success Looks Like in 6 Months

• Executives feel consistently prepared, supported, and one step ahead
• Calendars and travel operate smoothly with minimal fire drills
• Details are handled proactively before they become problems
• Strong trust is established through reliability, discretion, and follow-through, internally and externally with critical counterparts in government and industry
• Executive time and attention are protected and optimized, enabling company momentum

Compensation & Work Style

• Competitive base salary aligned with market standards
• Compelling equity package with standard vesting
• Remote-friendly with strong independence; proximity to executive location required
• High trust, high ownership role-you control your execution while meeting the needs of the business