Job Details

Position Summary
The Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced,high-profile convention and events environment and requires strong organization, professionalism, discretion, and attention to detail.
The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support.

Key Responsibilities
Administrative Support

• Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting
• Coordinate meetings, prepare agendas, take notes, and track follow-up action items
• Manage confidential and sensitive information with professionalism and discretion

• Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors
• Draft, edit, and distribute professional correspondence, reports, and internal communications
• Coordinate leadership visits, meetings, VIP walkthroughs, and site tours

• Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners
• Assist with preparation of reports, revenue summaries, presentations, and departmental documents
• Maintain organized electronic and physical filing systems for contracts, reports, and records
• Support coordination of union-related meetings and compliance documentation as needed

• Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts)
• Support special projects, initiatives, and departmental programs led by the General Manager
• Coordinate internal meetings, planning sessions, and team communications

• 3-5+ years of executive assistant experience in an administrative assistant or office support role
• Experience in hospitality, convention centers, events, or large-scale operations preferred
• Experience working with public-sector or municipal partners is a plus
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• High level of professionalism, discretion, and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools
• Ability to work effectively in a fast-paced, deadline-driven environment

• Strong administrative and coordination skills
• Professional judgment and reliability
• Ability to manage multiple priorities
• Detail-oriented with strong follow-through
• Service-oriented and team-focused mindset

• 100% Onsite position at Moscone Center
• Flexibility is required during peak event periods and leadership visits