Job Details

Job Summary: Seeking a skilled Legal Secretary to provide comprehensive secretarial and administrative support to the Legal Department, ensuring efficient case management, documentation, and trial preparation.

Key Responsibilities:

• Maintain attorney calendars and tickler systems to track key dates and deadlines.
• Schedule meetings with clients, experts, attorneys, co-counsel, and court appearances.
• Manage and review incoming mail using OnBase, ensuring proper indexing and calendaring for attorney review.
• Draft correspondence and memos to request or share legal information.
• Communicate with clients to obtain required case details and documentation.
• Maintain and organize electronic confidential legal files, ensuring accurate documentation of all case activities.
• Prepare and file discovery, pre-trial, and trial documents with courts as required.
• Coordinate and maintain schedules for discovery activities involving plaintiffs and defendants.
• Provide legal secretarial support for various matters, both short-term and long-term assignments.
• Answer and screen telephone calls professionally and efficiently.
• Transcribe dictations and type correspondence, pleadings, court forms, reports, and legal summaries.
• Assist and back up other secretaries as needed to ensure workload balance.
• Stay updated on current court rules and procedural requirements.
• Support department and company projects as assigned.

• High school diploma or GED required.
• Minimum of 7 years of defense trial and litigation experience in a legal or similar professional setting.
• Minimum of 3 years' recent California Civil Litigation experience.
• Proven trial preparation experience is mandatory.

• Excellent organization, communication, and time management skills.
• Strong knowledge of court procedures and litigation processes.
• High attention to detail with the ability to work independently and take initiative.
• Proficient in MS Word and knowledgeable in case management software.
• Typing speed of 70+ words per minute required.