Job Details

The Facilities Project Coordinator supports the planning, execution, and delivery of workplace-related projects across the organization. This role ensures operational efficiency, quality control, compliance, and timely completion of initiatives such as office moves, capital improvements, maintenance upgrades, and sustainability efforts. The coordinator acts as a liaison between internal departments, contractors, vendors, and stakeholders.

Key Responsibilities

• Support Facilities & Office Services Manager in areas related to facilities, reception, catering, mail room, production room, space planning, emergency preparedness, leasing, construction projects and move coordination.
• Coordinate with vendors and contractors for scheduling, site walks, building access, certificates of insurance, compliance, and quality control.
• Manage project documentation including drawings, proposals and closeout.
• Organize, route and manage to completion facilities tickets using ticketing software.
• Support communication cross-departmentally for items related to facilities repairs and improvements, moves and ergonomic evaluations, as well as support communication externally with clients architect, general contractor, furniture dealer and other vendors.
• Own administrative tasks including scheduling, routing documents for legal review and approval, coordinating purchase orders, submitting service requests, updating documents such as processes and procedures, maintaining facilities records.
• Assist with drafting intranet content, updating and maintaining communication.
• Support office safety and buildings floor warden evacuation program.

Qualifications

• Bachelors degree with excellent academic record, major in construction management or project management field is strongly preferred.
• 2+ years of experience as a construction project coordinator or experience in office coordination, workplace operations, or facilities management.
• Strong customer service mindset with ability to communicate effectively with people at levels across the organization
• Excellent organizational, follow-through and problem-solving skills
• Ability to foster strong relationships with internal and external stakeholders
• Solid understanding of facilities and construction processes
• Ability to manage multiple projects simultaneously and work independently
• Technology skills, including proficiency with Office 365 suite
• Proficiency with BlueBeam and PowerPoint drawing markup tools
• ServiceNow ticketing software experience preferred

Requirements

Client has a 4/1 hybrid work model. This role will be required on-site in the San Francico office Monday - Thursday each week, with the option to work remotely on Friday.