Job Details

Hybrid (Tuesdays/Thursdays onsite in San Rafael)

Must be able to work on a W2

Role Requirements

• Manage end-to-end contract workflows, including receiving, submitting, monitoring, and tracking a high volume of contracts from draft through final execution
• Monitor and track requisition requests from submission through financial approval and purchase order creation
• Create and submit contract and financial requisition requests using SAP/Ariba and Coupa/Spend Source
• Research vendors within internal systems to confirm active status prior to contracting; manage new supplier submissions and updates to existing supplier records
• Draft and route multiple contract types for review and negotiation, including Non-Disclosure Agreements (NDAs), Scopes of Work (SOWs), and Change Orders
• Serve as a liaison between internal stakeholders and external vendors to support timely contract execution
• Build and maintain effective working relationships with internal business partners
• Partner cross-functionally to assess and respond to contracting and requisition needs, obligations, and revisions
• Coordinate and monitor complex workflows across Procurement, Finance, and Legal teams to ensure timely progress
• Manage multiple priorities simultaneously while meeting aggressive timelines

Qualifications

• 35 years of experience in contract management or related experience
• Prior experience managing contracts required
• Strong working knowledge of SAP/Ariba and Icertis
• Ability to work independently and proactively in ambiguous, complex environments
• Strong attention to detail with proven proofreading and editing skills
• Proficiency in Microsoft Word, PowerPoint, and Excel, with experience in database management and document preparation
• Ability to prioritize effectively and perform under pressure in a high-volume environment
• Strong written and verbal communication skills
• Customer-service oriented, with the ability to communicate effectively with both internal stakeholders and external vendors
• Experience in contracts administration strongly preferred
• Experience within a large law firm or in-house legal department preferred
• Experience in biotech, pharma, medical device, or other contract-intensive industries preferred