Job Details

Description

📌 Job Title: Administrative / Inventory Coordinator

📍 Location: Oakland, CA

🕒 Schedule: Monday-Friday, 7:00am-5:00pm

💵 Pay Rate: $28-$32/hr

🏭 Industry: Cold Storage | Warehouse | Logistics | Inventory Control

About the Role

We are seeking a dependable Administrative/Inventory Coordinator to support daily office and warehouse operations in a fast-paced cold storage environment. This role ensures smooth billing, inventory tracking, and administrative workflow while serving as a bilingual point of contact for English- and Spanish-speaking staff, vendors, and customers.

Key Responsibilities

• Prepare, review, and process invoices and customer billing on time
• Manage Accounts Payable, including vendor invoices, POs, and payment tracking
• Maintain organized administrative and financial records
• Support inventory control through data entry, reconciliation, and reporting
• Order and track office supplies to support uninterrupted operations
• Utilize Microsoft Excel for logs, reporting, and data analysis
• Communicate daily with warehouse teams, vendors, and customers in English & Spanish
• Assist with audits, documentation, and compliance related to cold storage operations
• Provide administrative support to management and warehouse leadership