Job Details

Hospitality Project Coordinator

San Francisco Bay Area | Full-Time | Onsite

Compensation: $30–$35/hour

We are seeking an experienced Hospitality Project Coordinator to join our client's team. In this role, you will support all aspects of hospitality project management—including customer communication, order processing, documentation, production tracking, and overall workflow coordination—to ensure projects run smoothly and client expectations are met.

The ideal candidate is highly organized, detail-oriented, and skilled at managing multiple priorities in a fast-paced environment. While this role does not oversee direct reports, it requires strong ownership of project tracking, communication, and coordination activities.

Key Responsibilities:

• Support daily activities related to contract account interaction, order processing, inventory allocation, and project quoting.
• Coordinate requests for custom products, including swatches, drawings, and samples.
• Track costs, documentation, and updates throughout the project lifecycle.
• Verify product specification sheets for accuracy and completeness.
• Create production requests and monitor both domestic and overseas production to ensure timelines are met.
• Provide frequent updates to customers regarding order and project status.
• Maintain open quotes and opportunities logs with periodic follow-up.
• Organize and maintain electronic and paper project files.
• Collaborate cross-functionally and perform other duties as assigned by management.

Qualifications:

• 2–3 years of experience as a project coordinator or similar role..
• College degree in business or a related field preferred but not required.
• Strong communication, interpersonal, and organizational skills.
• Excellent attention to detail and ability to meet deadlines.
• Problem-solving skills with the ability to analyze issues and recommend actionable solutions.
• Proficiency with Microsoft Office Suite (Outlook, Excel, etc.).
• Highly responsive with strong customer service orientation.
• Ability to work effectively with culturally diverse teams and customers.

Physical Requirements:

• Office environment with moderate noise levels.
• Prolonged periods of sitting and computer work.
• Ability to work in confined areas and visit warehouse environments as needed.
• Ability to lift up to 15 lbs unassisted.
• Frequent bending, stooping, standing, and walking.

Pay & Benefits:

• Pay range: $30.00–$35.00 per hour
• Competitive Paid Time Off & Holidays
• Medical, Dental, and Vision benefits
• Health Care & Dependent Care FSA
• Health Savings Account options
• 401(k) Savings Plan + Profit Sharing
• Employee discounts

Search managed by: Carly Dilworth

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws, including as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance