Job Details

Job#: 3022971Job Description:* Front Desk & Visitor Management:* Serve as the primary point of contact for visitors, ensuring a professional and welcoming environment* Manage front desk operations, including visitor sign-ins, issuing badges, distributing parking passes, and ensuring compliancewith COVID safety protocols* Handle incoming inquiries via phone, email, or in-person, and direct them to the appropriate contact* Coordinate with the building security team to maintain smooth entry and exit proceduresVendor & Facilities Coordination:* Receive and assist all vendors ensuring smooth check-in and compliance with site protocols* Act as a liaison between vendors and internal teams to facilitate deliveries, service appointments, and maintenance requests* Monitor office and kitchen supply levels, place orders as needed, and ensure proper distributionSpace Planning & Project Support:* Assist with office space planning efforts, workspace organization, and office moves* Support ongoing facilities projects, renovations, or reconfigurations by coordinating logistics and communicating with stakeholders as needed* Maintain an inventory of office resources, ensuring efficient allocation and usageAdministrative Support:* Provide general administrative support, including scheduling meetings, managing correspondence, and organizing documents (e.g., packing slips)* Assist Operations team with ad-hoc tasks such as expense reporting, meeting preparation, and other administrative needs* Coordinate internal events, team meetings, and office activities as required.=Backup Support to Shipping, Receiving, and Mail Operations:* Provide backup support for shipping and receiving operations, ensuring all incoming and outgoing shipments are processed efficiently and accurately recorded* Assist with sorting, distributing, and managing incoming mail and packages* Ensure proper handling of sensitive or time-critical deliveries in the absence of primary shipping and receiving personnel* Coordinate with carriers, vendors, and internal teams to facilitate smooth logistics and deliveriesOther Duties:* Ensure that common areas, such as reception, meeting rooms, and break areas, are clean and well-stocked* Support emergency preparedness efforts, including maintaining emergency contact lists and ensuring compliance with safety regulations* Take on additional responsibilities as assigned to support the smooth functioning of office operationsApex Systems is a world-class IT services company that serves thousands of clients across the globe. When you join Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRated's Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico. Apex uses a virtual recruiter as part of the application process. Click here for more details.Apex Benefits Overview: Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our 'Welcome Packet' as well, which an Apex team member can provide.Employee Type:ContractLocation:San Francisco, CA, USJob Type:Date Posted:February 19, 2026Pay Range:$32 - $37 per hourSimilar Jobs* Operations Analyst* Operations Research Analyst* Operations Analyst (1473451)* Governance Operations Analyst* LoanIQ Operations Analyst