Job Details

Executive Administrator

LHH is assisting a established, mission-driven organization headquartered in the Sacramento area. We are looking for a seasoned Executive Administrative Assistant to provide high-level support to our C-suite leadership team and help drive organizational effectiveness.

The Executive Administrative Assistant will serve as a trusted partner to C-suite executives, managing complex calendars, coordinating domestic and international travel, and handling expense reporting with accuracy and discretion. The ideal candidate is proactive, detail-oriented, and experienced in navigating a fast-paced, high-demand environment while maintaining a high level of professionalism and confidentiality.

Key Responsibilities:

• Provide proactive administrative support to C-suite executives, anticipating needs and resolving issues before they arise
• Manage complex, high-volume calendars, including scheduling meetings, resolving conflicts, and prioritizing requests
• Coordinate domestic and international travel arrangements (air, hotel, ground transportation, itineraries)
• Prepare, process, and reconcile executive expense reports in a timely and accurate manner
• Organize and support executive meetings, including agenda preparation, materials, logistics, and follow-up action items
• Draft, proofread, and edit correspondence, presentations, and reports for internal and external audiences
• Act as a primary point of contact and gatekeeper for executives, managing communications and ensuring timely responses
• Maintain strict confidentiality with sensitive information and documents
• Partner with internal stakeholders and external vendors to support executive priorities and key initiatives

Qualifications:

• Assist with special projects, board or leadership meetings, and events as needed
• 5+ years of experience as an Executive Assistant or Executive Administrative Assistant supporting C-suite or senior-level executives
• Demonstrated expertise in complex calendar management, including across time zones
• Proven experience coordinating domestic and international travel for executives
• Strong experience with expense management and reporting (e.g., Concur, Expensify, or similar tools)
• Advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint; comfort learning new tools and systems
• Exceptional organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines
• Strong written and verbal communication skills, including professional email and document drafting
• High level of professionalism, discretion, and judgment when handling confidential information
• Demonstrated ability to work independently, take initiative, and problem-solve in a fast-paced environment
• Associate or bachelor's degree preferred, or equivalent combination of education and relevant experience

Compensation: $90k-$115K DOE

Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Military connected talent encouraged to apply

Ref: US_EN_27_814395_3115699