Job Details

Administrative Specialist

This position advertised has been exempted from the federal civilian hiring freeze. Current FBI employees are ineligible to apply if serving under the same conditions as that for which is advertised, including:

• Appointing organization (FBI)
• Type of position (full-time, part-time, etc.)
• Same or higher grade
• Duty location (city or state)
• Type of appointment (permanent, temporary, etc.)

Job Opening: 63486

Opening Date: February 18, 2026

Closing Date: March 4, 2026 at 11:59 pm (ET)

Location: San Francisco, CA

Working Hours: Hours may vary depending on the needs of the office

Job Type: Full Time/Permanent

Who May Apply: All U.S. Citizens

Number of Positions Available: 1

Salary: GS-9: $77,161.00 - $100,315.00 GS-11: $93,358.00 - $121,371.00

Additional selections may be made from this announcement to fill positions within the same division when the position includes substantially the same duties, responsibilities, and qualifications.

Key Requirements

• Must be a U.S. citizen
• Must be able to obtain a Top Secret-SCI clearance
• Some travel may be required
• Selectee will be required to complete form FD-887, Request for Access to Sensitive Compartmented Information (SCI)

Physical Demands

Employees may be required to lift items of approximately 20 lbs. or more. Work is typically performed in an adequately lighted and climate-controlled office. However, work may also be performed in shipping/receiving areas, warehouse environments, and records storage areas. Protective clothing and gear and observance of safety precautions may be required, depending on the type of work performed.

Major Duties

• Performs a variety of analytical work in the following fields: facilities and space management; financial administration; human resources management; inventory management; records management; and, field office studies.
• Completes projects designed to increase the effectiveness and efficiency of work operations and programs in the field office to which assigned.
• Prepares and presents findings orally and in writing to higher-level management personnel in the field office and FBIHQ, as required.
• Guides and trains other employees in facets of work performed.

Qualifications and Evaluations

Your application will be evaluated using the FBI's Candidate Rating Procedures. Your resume and supporting documents will be reviewed to verify that you meet the job qualifications listed in this announcement and will be compared against your responses to the online assessment questionnaire. Applicants must meet the qualification requirements by the closing date of this announcement. If you are found minimally qualified, your application will move forward to additional phases of the review process. The first five competencies will be used in a Structured Resume Review to objectively evaluate applicant resumes. Do not provide a separate narrative written statement. Rather you must describe in your resume how your past work experience demonstrates that you possess the competencies identified below. Your resume should demonstrate that you possess the following competencies:

• Administrative/Organizational Policies and Procedures
• Communication
• Initiative
• Problem Solving/Judgment
• Project Management

Specialized Experience (SE) GS-9: Applicant must possess at least one (1) year of SE equivalent to the GS-7 grade level. SE is defined as follows:

• Created and maintained administrative records or documents.
• Collected data/information utilizing various resources.
• Analyzed data for relevance to work being conducted and made recommendations for improvements.
• Collaborated with internal and external stakeholders to determine needs and meet objectives.

GS-11: Applicant must possess at least one (1) year of SE equivalent to the GS-9 grade level. SE is defined as follows:

• Conducted research and analysis in support of projects and/or specific studies measuring the effectiveness, efficiency, and productivity of work operations and made recommendations to improve the processes.
• Collaborated with internal and external stakeholders to determine needs and meet objectives.
• Provided advice and guidance to others based on a variety of established policies and procedures as it related to administrative matters and office operations.
• Prepared and presented study results or briefing materials.

Education All degrees must be from an accredited college or university. Education may be substituted for specialized experience as follows:

• GS-9: Applicant must have a master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
• GS-11: Applicant must have a Ph.D. OR equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related.

Education completed in foreign colleges or universities may be used to meet the above requirements provided you can show foreign education is comparable to that received in an accredited educational institution in the United States.

How to Apply

To apply to this position, interested applicants must provide a complete application package by the closing date which includes:

• Utilizing the Resume Builder, outline your relevant work experience and associated start and end dates. Uploaded resumes will not be reviewed or used for qualification purposes.
• A complete assessment questionnaire
• Other supporting documents (if applicable):
• College transcripts, if qualifying based on education or if there is a positive education requirement
• Notification of Personnel Action, SF-50; not applicable to current FBI employees
• Most recent Performance Appraisal; not applicable to current FBI employees
• Veterans: DD 214; Disabled Veterans: DD 214, SF-15, and VA letter dated 1991 or later
• Memorandum for Record (MFR): Work performed outside assigned duties (that would not normally be documented on an SF-50, i. e., back-up duties), has to be documented in detail by an immediate supervisor in order to receive full credit for amount of time worked in that position. If no documentation is furnished no credit will be given for time worked in that position. The following notations must be specified in the documentation:
• Percent of time worked in the particular position (cannot conflict with main duties.
• The month/year work began Frequency worked (i.e., daily, monthly, etc.)
• Specific duties performed

Attach the Memorandum for Record to your application in the "Cover Letters and Attachments" section of My Career Tools on the Careers Home page. Please upload the attachment as type "Other." While applicants might see these documents in their profile, HR Specialists may be unable to access them. Therefore, all applicants MUST upload another copy to ensure that staffing units can review the complete application. Please note: Failure to provide the necessary and relevant information required by this vacancy announcement may disqualify you from consideration. Incomplete applications will not be supplemented with additional requests for information; your application will be evaluated solely on the information you submit. You must complete the application process and submit all required documents by 11:59 p.m. (ET) on the announcement's closing date.

What to Expect Next

Once your complete application is received, we will conduct an evaluation of your qualifications and determine your ranking. The Most Competitive candidates will be referred to the hiring manager for further consideration and possible interview. You will be notified of your status throughout the process.

Additional Information

• The FBI is in the Executive Branch of the federal government. It is one of the components of the Department of Justice (DOJ). The FBI is the principle investigative arm of the DOJ.