Job Details

Position SummaryThe Administrative Assistant to the General Manager provides high-level administrative, coordination, and operational support to the General Manager of Food & Beverage / Hospitality at Moscone Center. This role supports senior leadership in a fast-paced, high-profile convention andevents environment and requires strong organization, professionalism, discretion, and attention to detail.The Administrative Assistant works closely with internal departments, Legends Global leadership, City & County of San Francisco partners, clients, and vendors to ensure smooth day-to-day operations and effective executive support.Key ResponsibilitiesAdministrative Support* Provide day-to-day administrative support to the General Manager, including calendar management, meeting coordination, travel arrangements, and expense reporting* Coordinate meetings, prepare agendas, take notes, and track follow-up action items* Manage confidential and sensitive information with professionalism and discretionCommunication & Coordination* Serve as a point of contact between the GM and internal teams, Legends Global corporate leadership, City representatives, clients, and vendors* Draft, edit, and distribute professional correspondence, reports, and internal communications* Coordinate leadership visits, meetings, VIP walkthroughs, and site toursOperational & Business Support* Track deadlines, approvals, and follow-ups across Food & Beverage, Operations, Sales, Finance, and City partners* Assist with preparation of reports, revenue summaries, presentations, and departmental documents* Maintain organized electronic and physical filing systems for contracts, reports, and records* Support coordination of union-related meetings and compliance documentation as neededProjects & Events Support* Assist with administrative and logistical support for major conventions and events (e.g., Dreamforce, Microsoft Ignite, large-scale concerts)* Support special projects, initiatives, and departmental programs led by the General Manager* Coordinate internal meetings, planning sessions, and team communicationsQualifications & Experience* 3-5+ years of executive assistant experience in an administrative assistant or office support role* Experience in hospitality, convention centers, events, or large-scale operations preferred* Experience working with public-sector or municipal partners is a plus* Strong organizational, time-management, and multitasking skills* Excellent written and verbal communication skills* High level of professionalism, discretion, and attention to detail* Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and collaboration tools* Ability to work effectively in a fast-paced, deadline-driven environmentKey Competencies* Strong administrative and coordination skills* Professional judgment and reliability* Ability to manage multiple priorities* Detail-oriented with strong follow-through* Service-oriented and team-focused mindsetWork Environment & Schedule* 100% Onsite position at Moscone Center* Flexibility is required during peak event periods and leadership visitsCOMPENSATION: $36.00-$39.00 per hour.