Job Details

Wanna Join the Adventure?

Were looking for an Office Manager to own the day-to-day operations and employee experience of our San Francisco office. Youll be the on-site point person who keeps the office running smoothly (space, vendors, onboarding, office programs, and facilities) and youll partner closely with People, IT, Finance, and team leaders to create a welcoming, high-performing workplace.

This is a hands-on role for someone whos equal parts hospitality-minded, operationally rigorous, and proactive: you spot issues before they become problems and you love building repeatable systems.

About This Role

• Workplace Experience & Culture - Maintain a positive, productive office environment ? comfort, noise, aesthetics, supplies, shared space norms, seating plans etc. + Overseeing workspace management ? Making workspace adjustments to accommodate team growth.
• Manage office perks and amenities ? Own the daily lunch catering program and managing snack and beverage stock, and ensuring tidy, functional, and welcoming common spaces.
• Planning and organizing events, team-building activities, and celebrations.
• Coordinating office events outings, holiday parties, launch parties, and other morale-boosting activities while gathering employee feedback.
• Be part of the organization of Loftsite + support the team offsites.
• Onboarding & New Hire Experience ? Manage swag / welcome kits and first-day logistics so new hires feel expected and supported.

• Providing office tours ? Introduce new hires to key areas and explain office policies, local how we work here orientation and explanation of Loft culture
• Helping with first-week logistics ? Ensure new hires know where to check in, meet their team, Buddies and understand office culture during their 90 day actions plan.
• Travels and Loft Loft Management - Assist in coordinating employee travel and logistics between offices and for remote work
• Booking reservations of our apartments ? Manage reservations for Loft stays, ensuring the schedule is up-to-date to avoid overlapping bookings
• Housekeeping coordination. Schedule cleaning services between guest stays, ensuring a clean and welcoming space.
• Managing inventory of amenities. Keep track of provided amenities (e.g., toiletries, linens, coffee, snacks) and restock as needed.

• Facilities & Vendors Management (Office + Loft Loft) - Coordinating office maintenance, repairs, and cleaning services ? Working with property managers, repair technicians, and cleaning services to ensure the office remains in top condition.
• Managing relationships with vendors ? Negotiating contracts and ensuring timely payments. Handling service complaints and resolving vendor-related issues.
• Budget/Finance: Maintaining records of office-related spending Identifying cost-saving opportunities without sacrificing quality.

• Documentation & Communication - Documenting policies and procedures in Confluence ? Maintain an updated Confluence pages with office policies, workplace guidelines, and key resources for employees.
• Support lightweight internal comms as needed (e.g., posting monthly birthdays, monthly anniversaries, uploading All Hands slides and sharing a short recap, leading monthly Standup Coffee).

Must Haves

• 3+ years experience in office management, workplace experience, facilities coordination, or operations in a fast-paced environment.
• Event planning experience and a hospitality mindset.
• Strong vendor management skills (quality control, escalation, contract basics).
• Reliable, proactive, and calm under pressure
• Ability to lift/carry office supplies and handle light physical tasks as needed

Nice to Haves

• Experience supporting hybrid workplaces and building office playbooks.
• Familiarity with ticketing/task tools, Slack workflows etc.
• Prior experience managing corporate housing or short-stay apartments.
• Comfortable owning budgets, invoices, and operational tracking.

Some of Our Awesome Benefits

• 100% company-paid medical, dental, and vision insurance option for employees and dependents
• Flexible Time Off policy for vacation and sick
• 401(k) plan and equity options
• Daily catered lunches and snacks
• International exposure to our team in France
• Fully paid parental leave; 14 weeks for birthing parents and 10 weeks for non-birthing parents
• Carrot Fertility provides comprehensive, inclusive fertility healthcare and family-forming benefits with financial support
• Off-sites and many social events and celebrations
• Relocation assistance when applicable

Who We Are

Loft: Space Made Simple.

Founded in 2017, Loft provides governments, companies, and research institutions with a fast, reliable, and simple way to deploy missions in orbit.

We integrate, launch, and operate spacecraft, offering end-to-end missions as a service across Earth observation, IoT connectivity, on-orbit AI, national security missions, and more. Leveraging our existing space infrastructure and an extensive inventory of satellite buses, Loft is reducing years-long integration and launch timelines to months. With more than 30 missions flown, Lofts flight heritage and proven technologies enable customers to focus on their mission objectives.

With a growing fleet on track to reach 30 satellites by 2027, we are scaling up quickly across our offices in San Francisco, CA | Golden, CO | and Toulouse, France to meet accelerating demand for space infrastructure.

As an international company your resume will be reviewed by people across our offices so please attach a copy in English.