Job Details

Administrative Assistant

The Administrative Assistant position at Coblentz Patch Duffy & Bass LLP will be a temporary role lasting approximately 6 months, from January through June of 2026. The role will provide coverage for the Marketing Coordinator during an extended leave. This position will report to the Director of Business Development and Marketing, while working closely with two marketing managers. The in-office expectation will be 3 days per week (with some flexibility) for the duration of the position.

The hourly pay range for this position is $30 to $40 per hour. The amount offered will be based on a number of factors, including the specific qualifications of the applicant, years of related experience, education, applicable licenses and certifications, and the geographical location from which the applicant will perform the job.

Duties and Responsibilities

• Assist the Marketing Team with managing the Client Relationship Database.
• Provide assistance hosting onsite events in coordination with Marketing Managers and the Facilities Team.
• Assist with the creation and distribution of invitations and name tags for Firm events.
• Coordinate with managers to organize and compose the Firm's monthly newsletter.

Other Duties

Please note this is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job, but rather to provide a representative summary of the major duties and responsibilities performed by incumbents of this position. Incumbents may be required to perform other job-related tasks other than those specifically presented in this description. Duties, responsibilities, and activities may change at any time with or without notice.

Knowledge and Abilities Required

• Strong administrative and organizational skills.
• Excellent attention to detail.
• Good written communication including emphasis on proper grammar.

Experience and Education Required

• High School diploma or GED.
• Several years of work experience onsite in a professional office setting.
• Working familiarity with Adobe Acrobat and PowerPoint.

Working Conditions

Normal office environment and, as needed, the ability to work from home.

Physical Requirements

While performing the duties of this job, the employee will be required to sit for long periods of time, come and go from workspace repeatedly throughout the day, use a computer and phone, talk, listen, read and understand documents, and move and lift up to 10 pounds. The physical demands described are representative of the requirements that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.

Firm Information

Coblentz Patch Duffy & Bass, LLP is a top-tier law firm with deep roots in San Francisco and the surrounding communities, representing institutional and individual clients in real estate, litigation, technology, communications, securities, employment, nonprofit and estate planning.

AAP/EEO Statement

Coblentz Patch Duffy & Bass LLP provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.