Job Details

Inventory Specialist

Yerba Madre is hiring a full-time Inventory Specialist to support our production and inventory management operations. This team member will own key data entry, inventory tracking, and systems configuration tasks across NetSuite, Smartsheet, Excel, and vendor portals. The role requires a detail-oriented, analytical, and proactive professional who can ensure accuracy and traceability throughout our supply chain workflows.

How You'll Help

Systems Management & Configuration

• Set up and maintain assembly builds and work orders in NetSuite.
• Define and enforce accurate Bills of Materials (BOMs), WIP tracking, and component usage.
• Troubleshoot and resolve build errors, mismatches, or configuration issues.

Inventory Control & Accuracy

• Maintain accurate lot/serial number tracking and traceability in NetSuite.
• Manage records and adjustments related to spoilage, scrap, or damaged goods.
• Support ongoing cycle counts and reconciliations.

Data Entry & Documentation

• Validate vendor invoices against purchase orders and expected quantities/charges.
• Monitor co-manufacturer portals for documentation and verify receipt accuracy.
• Save, organize, and maintain digital records of receipts, invoices, and production documents.
• Update shared project files (Smartsheet, Excel) with real-time status and inventory changes.
• Record ingredient consumption and reconcile against inventory balances.

Cross-Functional Collaboration

• Liaise with co-packers to verify documentation and correct errors in data or transfers.
• Collaborate with Accounts Payable to ensure invoice matching and proper cost allocation.
• Proactively communicate discrepancies, delays, or issues to internal team contacts.

Process Improvement & Optimization

• Identify inefficiencies in build, inventory, and data entry workflows.
• Recommend and support implementation of automation or workflow enhancements.
• Champion accuracy, traceability, and operational efficiency across tools and processes.

What You'll Provide

• 24 years in inventory control or production operations within CPG/food & beverage or a co-manufacturing environment, with daily hands-on ERP use (ideally NetSuite) and ownership of inventory accuracy and traceability.
• Associate Degree in Supply Chain, Operations, Accounting, or related field; BA/BS a plus. Exposure to food safety/traceability concepts (HACCP/FSMA) is advantageous given the emphasis on lot/serial tracking and ingredient reconciliation.
• Ability to analyze inventory and production data in Excel (lookups, pivots, data validation), spot inconsistencies, and translate findings into clear action.

How You'll Be Successful in This Role

• Maintain flawless accuracy in builds, tracking, and documentation.
• Tackle issues with a problem-solver mindset.
• Stay organized and keep records clean and up to date.
• Communicate proactively with internal teams and co-packers.
• Take initiative and own tasks end-to-end.
• Adapt quickly in a fast-changing environment.

Travel & Physical Requirements:

• Primarily office-based; required to commute onsite 3 days per week.
• Occasional travel 12 times per year for trainings, audits, or vendor/co-packer visits.
• Ability to lift and move light boxes and materials as needed (typically under 25 lbs).

What We Offer:

The pay range for this role is an estimate based on a wide range of compensation factors; actual pay offered may vary based on (but not limited to) work experience, education and/or training, critical skills, and/or business considerations. Sales commissions and/or variable pay plans are also offered depending on the position (ex: monthly, quarterly, annual bonuses). Additionally, we offer a competitive benefits package including top-tier benefits, comprehensive medical, dental, and vision plans, employee life and disability, mental health benefits, paid medical leave, paid company holidays, and paid time off, as well as opportunities for career growth and advancement within our team!

Salary Range $65,000 - $81,000 USD