Job Details

Receptionist/Administrative Assistant

We're looking for a receptionist/administrative assistant to work in the main office of our busy Non-profit organization. Applicant must be a Hoffman Process graduate. This position is available immediately and is located in San Rafael, California.

Main Tasks & Responsibilities

• Answer incoming calls and route to appropriate personnel
• Fulfill requests and maintain inventory of supplies for info packets
• Support office manager with office supplies and postage
• Support Hoffman Institute teachers and graduates with supplies and graduate searches
• Support various Hoffman Institute departments with supplies and mailings

Key Competencies

• Excellent customer service and communication skills
• Excellent time-management skills
• Gather information while maintaining complete confidentiality
• Maintain a high level of attention to detail
• Be flexible and work effectively in high energy, fast moving environment

Education & Experience

• At least 3 years of administrative support experience
• Proficient computer skills - preferably Mac
• Proficiency with Microsoft Office - especially Word and Excel
• Knowledge of database management
• Familiarity with Zoom phones is helpful
• Knowledge of standard administrative practices and procedures
• Knowledge of mailings and postage meters

Compensation and Benefits: Compensation includes salary and benefits, including medical and dental insurance, paid vacation and holidays, and the opportunity to take Hoffman Institute programs for free or at a significantly reduced rate.

Non-Discrimination Policy: The Hoffman Institute Foundation encourages the participation of all, and seeks to appoint to its staff individuals of diverse backgrounds and to do so without discrimination on the basis of gender, religion, race, color, age, sexual orientation, disability, national origin, or any other category protected by law.

Background Check: Hoffman Institute will conduct a background check for all candidates prior to hire.

To Apply

Please submit:

1. Current résumé
2. Cover letter
3. Contact information for three references, two of whom are people who have supervised your work (we will not contact your references without checking with you first)