Job Details

Position: Event Coordinator (Corporate & Virtual Events)

Location: Oakland, CA

Pay: $37-45/hr

Contract to Hire

Benefits: Eligible for Dental, Vision, Medical, 401(k)

We are seeking a highly polished, detail-oriented Event Coordinator to lead the execution of in-person and virtual events from planning through post-event wrap-up. This individual will report to the Director of Events and play a key role in delivering seamless, high-impact experiences in both corporate and mission-driven environments.

Responsibilities:

• Lead execution of in-person and virtual events (typically 1–2 per month)
• Serve as onsite host and primary point of contact during events (including occasional evenings/weekends)
• Manage timelines, calendars, and project plans
• Provide Zoom production support (breakout rooms, tech troubleshooting, etc.)
• Create and manage registration pages and virtual event links
• Coordinate day-of logistics: AV, catering, security, name badges, check-in, room setup/cleanup
• Source, negotiate, and manage vendors (caterers, photographers, DJs, venues, etc.)
• Partner cross-functionally with internal teams, senior leaders, and external speakers
• Support executive-level and guest experience with high-touch hospitality
• Track event budgets, invoices, and financial allocations
• Manage swag inventory, gift distribution, and honorariums
• Maintain volunteer/staffing database for event support
• Draft and edit invitations, registration emails, and event communications
• Conduct post-event debriefs and implement process improvements

Must-Have Qualifications

• 3+ years of true hands-on event planning and coordination within a corporate setting
• 3+ years of virtual event planning & execution experience
• Deep expertise in Zoom (breakout rooms, screen sharing, polling, recordings, troubleshooting)
• Experience planning and executing both virtual and in-person events
• Proficiency in Microsoft Office (especially Excel)
• Comfortable with Slack and other collaboration tools
• Tech-savvy and able to troubleshoot independently
• Open to travel 2–3 times per year