Job Details

Established in 2006 by Wendy and Eric Schmidt, The Schmidt Family Foundation (TSFF) works to restore a balanced relationship between people and planet. TSFF pursues its mission through four innovative and thoughtful strategies: 1) The 11th Hour Project; 2) the Impact Investment Program; and 3) Schmidt Marine Technology Partners (SMTP) and Climate Tech. The Schmidt Family Foundation is a private family foundation with growing assets of over $2B and annual grant-making of over $240 million.

For more information on The Schmidt Family Foundation, please visit: www.tsffoundation.org

ABOUT THE POSITION

The Grants Assistant's primary responsibility is to provide administrative support to the foundation's grants management team.

The Grants Assistant must have an excellent work ethic, be highly skilled at setting priorities, possess initiative and bring to their work a strong attention to detail. The successful candidate will be collaborative/ relationship-oriented, and organized; a quick study who thrives in a fast-paced organization where the work often demands quick and accurate outputs.

Principal Grants Management Duties

• Assists with inquiries from internal and external GMS users via monitored inboxes.
• Assists with the processing of grant agreements and related documents via the current CLM DocuSign.
• Assists with the creation of reports generated from the grants management system (GMS) that will advise the Executive Director, program staff and/or finance department with tracking grant status, synthesized metadata & trends and provide other useful information as needed.
• Attends GMS meetings and Grants Management team meetings.
• Develops a working knowledge of grants management policies, procedures, and compliance for proper documentation and maintenance;
• Develops a working knowledge of both Salesforce and the future GMS.
• Maintains agendas and documentation of team meetings, as requested.
• Supports the Grants Management team by helping to monitor, update, and at times, streamline the grants management process, and keeping the process documents up to date.
• Assists with other projects and activities as assigned.

Skills and Experience Needed

• Energetic, motivated self-starter; ability to work independently and as a team player;
• Ability to understand and willingness to learn cloud-based applications, new technologies, and software applications;
• Working knowledge of Google apps (Gmail, Drive, Sheets) and MS Office, (Word, Excel, PowerPoint)
• Strong verbal & written communication skills;
• Strong time management skills; prompt and timely adherence to deadlines and commitments;
• Ability to manage competing and shifting priorities;
• Ability to work effectively in a growing organization with an emphasis on teamwork;
• Knowledge of non-profit grantmaking practices is highly preferred;
• Willingness to travel to job-related conferences and/or other foundation satellite offices.
• Willingness to work extended hours during the work week, if necessary;
• Fluency with Salesforce or other online databases is highly preferred;
• Ability to work legally in the United States.

Access Needs

• Must be able to use a computer and communicate by video call or telephone for extended periods of time.

Compensation and Location

• The Schmidt Family Foundation offers a competitive salary range at the Assistant level of (Level 2) and a best-in-class benefits package, which will be shared during the process. The position is based in San Francisco with an in-office mandate of 5 days a week and ideally be located in the Bay Area.

$43 - $47 an hour

This is a non-exempt position.

Commitment to Diversity

The Schmidt Family Foundation is committed to using its philanthropic resources to deepen and expand its relationships with organizations led by people of color - both operationally and programmatically.

The Schmidt Family Foundation is an equal-opportunity employer and strives to create an atmosphere where diversity of identity, experience, and background are welcomed, valued and supported. The 11th Hour Project believes that diversity brings about greater sustainability on all levels and aims to use its resources to generate greater social and environmental diversity through its grant-making and other related investments.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.