Job Details

Overview

West Coast Property Management Company is a respected leader in the management of San Francisco rental properties entering our 70th year of service to clients and residents. We provide personalized and hands-on supervision for small and mid-sized residential properties in San Francisco and the Bay Area. Recognized for our dedication to clients and residents alike, the company is deeply committed to maintaining the trust and accountability necessary to satisfy our extensive list of long-term clients. With a keen understanding of San Francisco's rent control laws, West Coast Property Management promotes resident satisfaction, ensures regulatory compliance, and optimizes property investment potential. The company prides itself on offering The Right Way to Care for People and Property.

Role Description

The blended bookkeeping and administrative role is fully in-office, serving as the friendly front desk hub for our San Francisco property management company while completing accounting transactions for the property portfolio. It combines resident-facing reception duties with bookkeeping responsibilities and office administration to assist with ensuring smooth daily operations.This position has opportunity for advancement in a growing San Francisco company.

Responsibilities

• Accurately complete bookkeeping entries as assigned.
• Process Accounts Payable transactions.
• Process Accounts Receivable transactions.
• Accept rent payments and issue receipts.
• Process maintenance requests.
• Perform administrative and office support activities including filing, copying, mailings, scanning, ordering supplies, etc.
• Open, review, and sort all incoming mail.
• Review and code invoices for authorization and payment.
• File invoices in appropriate folders for payment.
• Process bank deposits including check scanning and cash deposits.
• Create reports from AppFolio and Excel as requested.
• Prepare rent increases for eligible tenants in accordance with established procedures.
• Greet visitors to the office, ensuring they have a positive first interaction with West Coast.
• Answer the office phone, take messages and forward calls as appropriate.
• Other duties as assigned.

Qualifications

• Experience working in an Accounts Receivable or an Accounts Payable position.
• Experience and understanding of the use of debits and credits in recording Journal Entries to maintain accurate and comprehensive financial transaction records.
• High School Diploma or equivalent and successful completion of post-secondary (college level) Accounting 101 course or equivalent.
• Working knowledge of GAAP accounting principles and practices
• Experience recording financial transactions for organizations or individuals utilizing accounting software.
• Ability to read and analyze basic financial transaction reports including P&L, Balance Sheet, and General Ledgers.
• Prior Bookkeeping or Property Management industry experience extremely helpful but not required.
• Intermediate computer skills with the ability to learn new software programs as needed.
• Professional in appearance and attitude.
• Extensive customer contact.
• Strong communication and interpersonal skills.
• Ability to function in a Windows Server environment using the Microsoft Office Suite software (Outlook, Word, and Excel).
• Minimum experience requirement: 2 years working as a bookkeeping/accounting professional.
• Familiarity with AppFolio property management software is helpful but not required.