Job Details

Executive Assistant to Chief Executive Officer

Alison Brown Placement Specialists, LLC provided pay range

This range is provided by Alison Brown Placement Specialists, LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$160,000.00/yr - $180,000.00/yr

Executive Assistant to CEO

We are seeking an experienced, highly organized Executive Assistant to support the Chief Executive Officer of a rapidly scaling artificial intelligence startup focused on applying advanced AI to engineering, manufacturing, and real-world systems. The company launched with significant funding and has assembled top technical talent from leading AI organizations, building toward breakthrough applications across computing, automotive, aerospace, and other industries.

In this role you will be the CEO's right hand, managing critical logistics and ensuring seamless operational support across internal teams and external stakeholders. Role is fully in-office in San Francisco and salary is $160-180K, plus bonus, benefits and equity.

Responsibilities

• Manage complex, heavy calendaring with full meeting logistics, including agendas, dial-in details, room reservations and all supporting materials
• Coordinate all travel arrangements for the CEO and accompanying team members, including flights, accommodations, ground transportation, expense reporting and remote support
• Organize internal executive meetings and coordinate with external guests or partners
• Own information flow and administrative systems for the CEO office, ensuring clarity, accessibility and timely updates
• Adapt to help cross-functional teams as needed on high-priority projects
• Collaborate closely with the Chief of Staff to anticipate needs, track priorities, and manage high volumes of information and change
• Be available 24/7 to support business needs

Requirements

• Proven experience as an EA or senior executive support professional in a high-growth technology environment
• Exceptional organizational skills and ability to manage shifting priorities with ease
• Strong communicator with excellent judgment and professionalism
• Travel coordination and logistics experience at the executive level
• Comfortable working onsite, full-time in San Francisco
• Demonstrated ability to work under pressure and be available outside normal business hours when needed

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

Software Development