Job Details

Executive & Personal Assistant, Office of the CEO

San Francisco, CA | Full-Time, Exempt, Contract-to-Hire (1-Month Conversion Timeline)

Local candidates only | Sponsorship unavailable

The Organization

Hansell Tierney is partnering with a San Francisco-based private family to recruit an experienced Executive & Personal Assistant to support the CEO and their family directly. This role provides high-touch administrative, logistical, and personal support across the principal's business, philanthropic, and personal activities.

The Opportunity:

We are looking for a highly capable and discreet Executive & Personal Assistant to provide day-to-day support for a CEO and their Head of Office and, by extension, ensure the smooth functioning of the executive's broader professional and personal commitments.

This role operates largely behind the scenes and is focused on creating clarity, efficiency, and continuity in a dynamic environment. The Executive & Personal Assistant will partner closely with a small leadership team, anticipate needs, manage priorities, and independently resolve issues as they arise. The scope of support spans business-related coordination as well as select personal and household-related logistics.

The ideal candidate brings sound judgment, a calm presence, and a solutions-oriented mindset. They are comfortable working with limited direction, value discretion and trust, and take pride in enabling others to operate at their best without seeking visibility or recognition. This position is well-suited for someone who enjoys autonomy, thrives in fast-paced environments, and prefers meaningful impact over spotlight.

You Will:

Corporate (70%)

• Serve as an operational extension, ensuring seamless execution of both professional and personal workflows.
• Assist with CEO calendar management, travel logistics, meeting preparation, and priority filtering—executed through the Office of the CEO.
• Proactively track deadlines, commitments, and follow-ups, escalating only when necessary.
• Coordinate frequently shifting calendars, high-urgency scheduling needs, and last-minute meeting changes with minimal friction.
• Liaise with internal teams and external partners as directed.
• Gather background materials, links, documents, and context for upcoming commitments, ensuring information is organized and easy for them to access.
• Track routine deadlines, follow-ups, and recurring tasks to ensure upcoming needs are anticipated, and nothing falls through the cracks.
• Assist in preparing for traveling to executive off-sites, monthly exec meetings, and occasional press or investor activities.
• Represent the CEO Office with professionalism, emotional intelligence, and composure.
• Handle sensitive business information with the highest level of discretion.

Personal (30%)

• Run errands, manage personal pickups/drop-offs, and interface with the household team as needed.
• Support family logistics discreetly and thoughtfully, including being comfortable around and genuinely enjoying interactions with young children when assisting with family-related needs.
• Collaborate with security personnel, household staff, and cross-functional internal partners; proactively build positive working relationships with all individuals in the CEO's orbit.
• Coordinate appointments, reservations, gifting, returns, home deliveries, and vendor interactions.
• Maintain accurate digital records, logs, and spreadsheets for household and personal workflows; ensure information is consistently updated, organized, and easily referenceable. Computer savvy and disciplined record-keeping are essential.
• Be available to pop over to the CEO's home on short notice when needs arise.
• Maintain deep familiarity with the surrounding area (restaurants, traffic timing, vendors, services)
• Handle sensitive personal information with the highest level of discretion.
• Build trusted relationships with the CEO's various teams.

You Have:

• 5+ years of experience as an Executive Assistant, Personal Assistant, or hybrid EA/PA.
• Demonstrated comfort supporting both business and personal workflows.
• Proven ability to operate in a fast-paced environment with shifting priorities.
• Exceptionally low ego, calm demeanor, and a quiet, steady presence.
• Strong anticipatory thinking.
• Resourceful problem solver who does not need step-by-step instructions and avoids unnecessary follow-up questions.
• Comfortable with occasional nights/weekends and responsive to fast-moving needs.
• Highly organized, detail-oriented, and able to juggle multiple streams of work fluidly.
• Technically savvy with strong computer skills, and comfortable working in spreadsheets, trackers, and digital record-keeping systems; able to create, update, and manage logs, trackers, and documentation with accuracy and clarity.
• Willingness to help with anything—from scheduling to errands to special projects—without hesitation.
• College degree preferred.

Location: San Francisco, LOCAL CANDIDATES ONLY - Combination of in-office, in-residence, and remote work environments in support of principal's needs.

Compensation Range – Anticipated Hourly Range $60 - $70 while on contract, depending on experience; $130,000 - $155,000 annually at conversion.

CONTRACT TO HIRE - 1 Month anticipated conversion timeline

Benefits – Medical, Dental, Vision, 401(K), PTO, paid holidays, and STD/LTD/AD&D!

*This Organization Participates in E-Verify* This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

About Hansell Tierney:

Hansell Tierney is one of the premier staffing and recruiting companies in the country. Launched in 2001, we are a woman-owned business that serves and staffs organizations by doing things the right way, not just the easiest way. Hansell Tierney partners with candidates and clients to match the best candidates with interesting local opportunities. We navigate every relationship with the highest level of discretion and service while holding ourselves accountable to our promises. Our business thrives on our deep understanding of the job market and our ability to skillfully tailor our recruitment process to meet our clients' unique needs.