Job Details

TRB and Associates is seeking an experienced and motivated Permit Coordinator to join our Building and Safety Group at our Home Office. The ideal candidate will have a minimum of two years of experience performing a variety of general office tasks.

This role is a great fit for someone who thrives in a fast-paced environment, is organized, detail-oriented, friendly, and looking to learn and grow within the municipal services field. Join a rapidly expanding building & safety consulting firm supporting jurisdictions throughout California.

Hiring Immediately!

Location: San Ramon, CA

Job Type: Full-time | In person

Essential job duties and responsibilities of the role include but not limited to:

Document Control

• Review application and construction documents for completeness and compliance with requirements; route plans to appropriate staff for processing. Coordinate the plan checking process, monitoring, and assuring that all necessary documentation and reviews are completed.
• Perform various administrative, reporting, billing, and accounts receivable tasks.
• Be able to manage a wide range of duties in an effective manner, including timely plan processing and routing and coordinating with disciplined staff.
• Perform data entry and coordinate routing of various permits and plans; use specialized database/permit tracking programs.
• Greet and direct visitors to appropriate areas, screen phone calls, respond to inquiries, and provide relevant project-related information to appropriate parties.
• Must be highly organized and possess the flexibility to adjust to changing workload volume.

Other

• Must be able to lift heavy plans and specification documents on a regular basis (up to 25 lbs.).
• Provide backup relief to other office support staff.
• Run errands on an as-needed basis, usually within a 15-mile radius. This may include pickups and drop-offs at various jurisdictions.

Job Requirements:

• One-year municipal experience
• Proficient with Microsoft Suite (Outlook, Word, and Excel)
• High School Diploma, GED
• Must be highly organized, detail-oriented, and possess the flexibility to adjust to changing workload volume.
• Must have a valid driver's license.
• Must have reliable transportation to run errands.

Desired Skills:

• ICC Permit Technician Certification, preferred.
• Must possess excellent communication and customer service skills.
• Use consistent sound judgment and discretion.

TRB and Associates, Inc. offers a collaborative work environment, comprehensive compensation, and benefits package, 401(k) plan, holidays and paid time off for full-time employment.

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

You can also send a resume and cover letter to TRB and Associates via email at ...@trbplus.com

Notice to Recruiters:

Recruitment services and unsolicited job offers are not currently required. Thank you for understanding and adhering to this preference!