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Operation Specialist

Contract: San Francisco, California, US

Salary Range: 57.00 - 60.00 | Per Hour

Job Code: 366912

End Date: 2026-02-13
Days Left: 7 days, 2 hours left

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One of our Direct Client looking for Operations Specialist

Job Details:
Job Title: Operations Specialist
Location: San Francisco, CA (Onsite weekly 5 day )
Duration: 6-12 Months.
Pay Range : $43-45/hr

Please call me directly at 212-###-#### or email me at ...@collabera.com to speak in detail about the job.

Top Skills : Operations Specialist, Business Administration, invoice processing, Post and reconcile invoices, purchase order management, Quickbase , Invoice Management

Job Description:

• We are seeking a detail-oriented and proactive Operations Specialist with experience in the Utility/Energy industry.
• The ideal candidate will manage end-to-end operational tasks including invoice posting and reconciliation, purchase order (PO) creation and updates, contract management, and construction schedule monitoring using Quickbase.

This role requires strong organizational skills, familiarity with industry processes, and the ability to collaborate across multiple teams.

Key Responsibilities:

• Invoice Management.
• Post and reconcile invoices accurately and timely.
• Ensure compliance with company policies and regulatory requirements.

Purchase Order (PO) Management:

• Create new POs and process changes as required.
• Monitor PO status and resolve discrepancies with vendors and internal teams.

Contract Administration:

• Draft, review, and update contracts in alignment with business needs.
• Track contract milestones, renewals, and compliance requirements.

Construction Schedule Monitoring:

• Utilize Quickbase to monitor and update construction schedules.
• Coordinate with project teams to ensure timelines are met and issues are escalated promptly.

Cross-functional Collaboration:

• Work closely with finance, procurement, and project management teams.
• Support audits and reporting requirements as needed.

Required Skills & Qualifications:

• Bachelor's degree in Business Administration, Finance, Supply Chain, or related field.
• 3-4 years of experience in operations within the Utility/Energy industry.
• Hands-on experience with invoice processing, PO management, and contract administration.
• Familiarity with Quickbase or similar project management tools.
• Strong analytical, problem-solving, and communication skills.
• Proficiency in MS Office Suite (Excel, Word, PowerPoint).

Preferred Skills:

• Knowledge of industry regulations and compliance standards.
• Experience with ERP systems (SAP, Oracle, etc.).
• Ability to manage multiple priorities in a fast-paced environment.

Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, (paid time , paid sick and safe time , hours of paid vacation time, weeks of paid parental leave, paid holidays annually - AS Applicable)

Job Requirement

• Operations Specialist
• Business Administration
• invoice processing
• Post and reconcile invoices
• purchase order management
• Quickbase
• Invoice Management

Reach Out to a Recruiter

• Recruiter
• Email
• Phone
• Naresh Maradapu
• ...@collabera.com
• 212#######

Apply Now