Job Details

Overview

At Peter Levi Plumbing, were seeking an in person, full time Office Assistant to be the backbone of our office operations in Novato, CA. In this role, youll play a pivotal part in ensuring our team is supported, our processes are efficient, and our workplace is welcoming and productive.

Pay Range: $20.00 - $28.00 hourly depending on experience

Responsibilities

• Professionally answer phone calls in a polite, friendly, and helpful manner.
• Respond to customer inquiries, provide information, and direct calls as needed.
• Provide backup support to the primary dispatcher.
• Reconcile purchase orders and ensure jobs are closed correctly with the Accounting Dept.
• Monitor and record incoming checks and cash, ensure accurate entry of payment information into system.
• Assist with time card preparation, and other payroll related tasks.
• Assist with projects for the managers as they come.
• Ensure any spreadsheets for the department are maintained, tracked and accurate.
• Work with internal vendors regarding purchase order accuracy, replenishments, and issues.
• Assist with closing the month; verify all jobs and revenue is accounted for and funded.
• Assist with maintaining, and implementing department policies and procedures.
• Perform general office duties like filing, faxing, scanning, and maintaining office supplies.
• Assist with managing office equipment and troubleshooting minor issues.
• Handle office-related tasks such as making travel arrangements, ordering office supplies, and ensuring the smooth day-to-day operations of the office.
• Performs other relevant duties as assigned by the needs of the business.

Qualifications

• 2+ years of relevant administrative experience preferably in the construction or trades industry
• Service Titan experience is preferred
• High school diploma or equivalent.
• Strong computer proficiency and proficient in Microsoft Office
• Intermediate to advance Microsoft Excel proficiency.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and attention to detail.
• Excellent communication skills and a customer-first attitude.

Benefits

• Medical, Dental, and Vision plans for you and your family
• 401k Retirement Plan with company match up to 4%
• Company Paid Life insurance and accident insurance
• Special Program Options: HRA & EAP
• Referral Bonuses, Loan Program, and Employee Discounts Program
• Ongoing Training for your Professional Development & Life Skills Courses
• Uniforms and Uniform Laundering Work Boot Allowance (for select roles)
• Tools and Equipment Provided (for select roles)
• Company Vehicle & Gas Card (for select roles)
• Company issued iPhone + iPad (for select roles)
• Fun company sponsored events with lots of giveaways
• Working in an energetic, collaborative, and fun environment

Ready to Join the Peter Levi Plumbing and HVAC Family?

If you're looking for a place to build a long-term career, work with a passionate and driven team, and be part of a company that values both its employees and its customers, then Peter Levi is the place for you! At Peter Levi, were not just a company.... were a team of dedicated professionals who are passionate about providing top-quality HVAC services to our community. Based in Novato, CA, we are committed to offering the best customer service while creating a rewarding and supportive work environment for our employees.

Apply today and take the next step in your career. We look forward to meeting you!