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Administrative Assistant 5

2026-02-04 Cypress HCM San Francisco,CA

Description:

Manage executives calendar, coordinate meetings, conference rooms, catering and other logistics.
Arrange corporate travel by developing itineraries and agendas, booking transportation, arranging hotels and meeting rooms domestic & international.
Process business expense reimbursement requests, invoices and manage POs.
Handle ad?hoc requests, including All Hands planning, off?site event planning/coordination, external meetings, escorting guests onsite & team building activities.
Coordinate assistance with office space, equipment, software, office?related matters, and events.
Be onsite, in office regularly and assist with in?person needs and tasks.
Occasional travel to provide on?site support at team off?site events.
Manage team access to shared databases (SharePoint, OneNote, Wiki).
Collaborate regularly with cross?functional Administrative & Executive Assistants.

5+ years of experience as Administrative Assistant within a high?tech organization.
Advanced proficiency in Microsoft Office (Outlook, OneNote, Word, Excel, PowerPoint, Teams), Slack, and familiarity with Concur or other expense?reporting software.
Ability to remain flexible, embrace change, and manage uncertainty while thriving in a fast?paced environment.
Exceptional time?management, planning and organizational skills with a keen eye for detail and accuracy.
Demonstrated capacity to work autonomously, handle complex assignments, and show initiative and follow?through.
Team player with strong interpersonal skills, partners well, and develops & preserves positive relationships across org(s).
Able to apply the utmost discretion when dealing with sensitive and confidential material.

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