Job Details

Overview

A warm, busy family of five in the Mid-Peninsula area of San Francisco, CA, is seeking a highly organized, proactive, and personable Family Assistant / Backup Nanny to support their household. This is a full-time, long-term position that combines family assistantresponsibilities with backup nanny support.The role is ideal for a candidate interested in a variety of tasks who values being a part of a team, working with children, and is interested in developing their career path toward estate management.

Schedule Overview

The household operates on a split shared schedule. Two Family Assistants work as a team to ensure seamless coverage.

• When the ROTA nanny is on shift:Both Family Assistants work 9:00 a.m. – 5:30 p.m.
• When the ROTA nanny is off shift:The two-Family Assistants split coverage between early and late shifts.

Sample Rotation

Week #1:

Nanny on shift - Thursday to Wednesday

FA#1 Thursday/Friday 9-5:30, Monday to Wednesday 9-5:30

FA#2 Same as FA#1

Week#2:

Nanny off shift

FA#1, Thursday/Friday 7am-3:30pm, Weekend off, Monday/Tuesday 11:30-8:00pm, Wednesday 7am-3:30pm

FA#2, Thursday/Friday 11:30am-8:00pm, Weekend off, Monday/Tuesday 7:00am-3:30pm, Wednesday 7am-3:30pm

Week#3:

Nanny on shift - Thursday to Wednesday

FA#1 Thursday/Friday 9-5:30, Monday to Wednesday 9-5:30

FA#2 Same as FA#1

Week#4:

Nanny off shift

FA#1, Thursday/Friday 11:30am-8:00pm, Weekend off, Monday/Tuesday 7:00am-3:30pm, Wednesday 7am-3:30pm

FA#2, Thursday/Friday 7am-3:30pm, Weekend off, Monday/Tuesday 11:30-8:00pm, Wednesday 7am-3:30pm

Flexibility is required, including occasional weekend work or adjusted hours during the week to offset weekend coverage. Some travel may be involved.

Responsibilities

Include, but are not limited to:

Family Assistant (Primary Focus)

• Household organization and inventory management
• Purchasing household supplies and gifts; coordinating exchanges and returns
• Supporting family events and managing children's calendars
• Assisting the Estate Manager with vendors, projects, décor coordination, and light staffing oversight
• Stepping in to support household operations when the Estate Manager is off-site
• Maintaining a streamlined vendor approach and assisting with special projects as needed
• Assist with party planning
• Travel as requested
• Ad hoc tasks

Backup Nanny/Childcare Support

• Morning support during heavier childcare weeks, including breakfast and lunch preparation and getting children ready for school (parents handle school drop-off)
• Afternoon support during later shifts, including school and activity pick-ups, homework supervision, bath time, dinner, and bedtime routines
• Providing childcare coverage when the full-time nanny is unavailable
• Confidently managing three children, ages 6–11, with a calm, capable presence

Qualifications

• Proactive team player who takes pride in their work and has a service mindset
• Calm under pressure: able to move fluidly through the day without becoming overwhelmed
• Warm, reliable, proactive, and highly organized – always 2 steps ahead
• Positive, solutions-oriented, self-starter who reads the room well and knows when to step in/out
• Comfortable in a semi-formal, fully staffed household with strong respect for privacy and discretion
• Professional and thoughtful
• Has a plan A, a plan B, and the ability to pivot
• Resourceful and confident

Requirements

• A 4-year college degree and 5 years of relevant experience, such as nannying, teaching, or executive assistant
• Tech-savvy (Google Suite)
• Strong swimmer – The family has a pool
• Valid driver's license and clean driving record (nanny car provided for child transport)
• Trustline Certified or willing to become Trustline Certified
• CPR Certified
• Must be legal to work in the U.S. and have a clean background check

Salary and Benefits

The family is offering $140,000+ DOE, full health benefits, 401(k) with employer match after 6 months, paid sick leave, and vacation