Job Details

Position Overview
Centivax is seeking a detail-oriented, service-minded Lab Manager to keep our laboratories running smoothly day-to-day. In close partnership with the Director of Laboratory Operations, this role is responsible for executing routine operational tasks that enable scientists to focus on research: preparing labware, autoclaving materials, maintaining inventory and freezer maps, processing orders and invoices, and coordinating shipping and receiving-including temperature-controlled logistics. The ideal candidate brings strong organizational skills, reliable follow-through, and comfort working in a regulated biotech environment.
Key Responsibilities
1) Daily Lab Operations & Sterilization

• Prepare and autoclave labware and reagents; glassware, equipment components, liquid media, buffers, and consumables for regular use.
• Maintain general lab housekeeping and organization (benches, stockrooms, common equipment and common areas).
• Consolidate lab waste for pickup and maintain manifest recordkeeping.
• Participate in compliance checks and upgrading facilities to meet/maintain EHS standards

2) Freezer Maps, Sample Tracking & Inventory

• Update and maintain accurate freezer/fridge/cryo-storage maps and location tracking.
• Perform routine cycle counts; track lot numbers/expiry; maintain minimum/pars and reorder points.
• Receive and store incoming reagents and supplies; ensure proper storage and documentation in LIMS/inventory software.

3) Purchasing, Receipts & Invoice Support

• Create POs, onboard new vendors, place orders, track deliveries and expedite backorders.
• Collect and reconcile receipts; match invoices to POs and receiving (3-way match); submit to Accounts Payable and resolve discrepancies with vendors.
• Manage and track invoices against purchasing platform to keep payments within net terms

4) Shipping, Receiving & Logistics

• Coordinate daily shipping/receiving; inspect and store new packages, including cold-chain receipts.
• Prepare compliant domestic/international shipments for biologics, reagents, and equipment (dry ice, gel packs, UN/IATA/DoT labeling and documentation as applicable) for outgoing packages, when needed.
• Ensure room temp, cold and ultracold materials are stored correctly and buyers are notified

5) Equipment & Facilities Support

• Perform routine checks (e.g., -80°C/-20°C/4°C temperature logs, CO₂ tank changes, LN2 fills, eyewash/shower tests).
• Help coordinate preventive maintenance, calibrations, and service visits; maintain equipment logs and certificates.
• Manage gas cylinders, liquid nitrogen/dry ice replenishment, and basic facility tickets.

6) EHS, Biosafety & Compliance

• Maintain SDS library, chemical inventory, and proper equipment and hazard labeling; support hazardous and biohazardous waste segregation and pickups.
• Conduct and document regular safety walk-throughs; update eyewash maintenance tags, re-stock PPE and spill kits; post required signage.
• Support onboarding/training logistics (e.g., EHS trainings, SOP sign-offs) and assist during internal/external audits and building emergency drills.

7) Organizational Systems & Space Set-Up

• Keep stockrooms, cabinets, and common equipment areas clearly labeled and organized.
• Support bench moves and new lab area set-ups: unpack, asset-tag, label, and stage equipment/consumables in a changing lab space.

8) Data Entry & Documentation

• Enter and verify data in LIMS/inventory and equipment maintenance systems; maintain accurate logs, checklists, and SOP adherence.
• Generate simple reports (inventory levels, spend summaries, receiving/usage logs) for the Director.

Qualifications
Required

• Associate's or Bachelor's degree in a relevant scientific field or 1+ years of hands-on lab operations/stockroom experience (biotech, pharma, or academic core facility).
• Proficiency with standard lab equipment and routine lab prep (media / buffer / consumables).
• Experience with inventory/LIMS or lab procurement tools; confident with G-suite and Microsoft Office.
• Familiarity with shipping/receiving processes; handing dry ice/LN2 and cold-chain materials.
• Strong attention to detail, organization, documentation, and communication.
• Ability to lift/move up to ~60 lbs, stand for extended periods, and work safely in BSL-2 environments with appropriate PPE.
• Must be on-site for the role.

Preferred

• 2-4 years in laboratory operations within biotech or a regulated environment.
• Experience with IATA/DoT hazardous goods shipping (biological substances, dry ice) or willingness to obtain certification.
• Working knowledge of EHS practices (SDS, chemical inventories, waste streams) and equipment calibration/PM scheduling.
• Familiarity with common lab procurement/ERP systems (e.g., Coupa, NetSuite, SAP, Quartzy, Prendio) and ticketing tools.
• Valid driver's license for occasional local pickups.

Compensation

• $80-120k annual salary, depending on experience
• Health, dental, vision benefits

About Centivax
Centivax is a mission-driven biotechnology company developing broad-spectrum vaccines and therapeutics to protect against current and future biological threats.