Job Details

The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the College of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs.
• Job Description
I. Coordinate Clinical Placements
• Work with CCT leadership and Clinical Directors of pre-licensure and graduate nursing programs to ensure adequate clinical/community placements (sites, preceptors, and required hours) are available.
• Communicate effectively with the relevant individuals and groups (internally and externally) reporting any concerns to the Assistant Dean to Clinical Affairs for follow-up.
• Provide guidance and support for students to prepare for onboarding and progression through the entire clinical/community placement process.
• Maintain ongoing communication with the Clinical Coordinators and Placement Directors regarding updates (e.g., new policies, new trainings) from clinical partners that may have an impact on student placement.
• Participate in meetings with clinical partners locally and/or regionally as requested by CCT leadership.
• Maintain, or have immediate access to, the documents required by clinical partners to demonstrate student and faculty compliance during audits.
• Develop and maintain proficiency in multiple applications for all clinical placement activities.
II. Procurement and Management of Clinical Sites
• Maintain relationships with existing sites/preceptors to ensure a positive relationship.
• Represent the Samuel Merritt University School of Nursing in a positive and professional manner.
• Prepare, and review for accuracy, the clinical contract request forms and submit to the SMU Contract Specialist for processing.
• Monitor contract status of all clinical sites (new and existing) and notify Directors when contracts expire or need renewal.
• Maintain an accurate database to document status of student displacements and the resolution.
III. Compliance
. CLINICAL SITES
• Maintain a current repository of all SMU required preceptor documents and manage the distribution of these documents to clinical sites as necessary.
• Submit required clinical/community documents to the sites in a timely and complete manner.
• Submit course syllabi and objectives to clinical/community partners/preceptors prior to the start of the course at their requests.
• Communicate with the hospital partners regarding Preceptorship and provide necessary paperwork/documentation for the student rotation.
• Submit to the clinical/community sites student rosters, contact information and other required information prior to clinical rotations.
Skills:
Ability to speak effectively with public, co-workers, faculty and student populations.
• Ability to receive and interpret detailed information through written and verbal communication.
• Ability to read and write clear documentation.

B. STUDENTS
• Ensure students have submitted all required documents for their specific clinical site assignments in a timely manner.
• Assist to confirm all student compliance requirements are complete and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
• Ensure students are aware of required documents and/or logs they need to maintain during their clinical/community rotations. This includes providing students with instructions on how to access, complete and submit.
• Maintain access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
• Confirm access for students to site specific systems, i.e., OAR (Sutter) and UC Davis. Identity; monitor for expiration dates and need for renewal.
C. FACULTY
• Ensure clinical faculty have submitted all required documents for their specific clinical site assignments in a timely manner.
• Assist to ensure all faculty compliance requirements are met and uploaded into the SMU system as required by Samuel Merritt University programs and various clinical sites.
• Ensure access to My Clinical Exchange and other similar systems (i.e., accounts) are up to date; monitor for account expirations.
• Confirm access for faculty to site specific systems, i.e., OAR (Sutter,) UC Davis and NUIDs Identity; monitor for expiration dates and need for renewal.
Education:
Bachelor's Degree required

Physical and Travel Requirements and Considerations
• Considerable time is spent at a desk using a computer.
• Physical ability to lift (20 ~ 30 pounds), bend and flex the upper body.
• Ability to push and pull carts.
• May be required to attend conference and training sessions within Bay Area.
• May be required to travel occasionally to offsite campuses and agency locations.