Job Details

Position Summary

Under the direct supervision of the District Facilities Director, the Facilities Manager is responsible for managing specific site staff teams and overseeing Building Life Safety Systems, Facilities Infrastructure, Preventive Maintenance, and Project Management of projects up to $100K at assigned locations. Working collaboratively with the Facilities Leadership Team, the Facilities Manager will provide guidance and direction to ensure safe, clean, and well-maintained buildings and grounds. Position is Monday through Friday; may need to respond to emergencies outside of normal working hours.

Job Responsibilities

Facility Operations

• Maintain assigned building sites in compliance with all building and safety regulations, including CAL-OSHA standards.
• Monitor safety and cleanliness of facilities; conduct janitorial vendor audits.
• Manage and schedule preventive maintenance activities (daily, weekly, monthly, quarterly, annually).
• Assign and prioritize CMMS work orders and maintenance tasks.
• Respond to facility emergencies as needed.
• Maintain procurement needs for janitorial and facility supplies.

Budget & Resource Management

• Manage assigned branch facility budgets.
• Oversee vendor payments and ensure accurate tracking.

Staff Supervision

• Supervise facilities staff (full-time, part-time, and contracted).
• Coordinate and supervise independent contractors.

Project Management

• Manage solicitation of bids or proposals for small projects; perform bid leveling and vendor recommendations.
• Assist with contracting and value-engineering efforts.
• Communicate with consultants, contractors, and stakeholders; track meeting notes and follow up on action items.
• Manage projects through planning, budgeting, execution, and reporting.
• Facilitate project meetings as needed.

Work Environment

• Primarily on-site at assigned facilities.
• Exposure to varying temperatures, noise levels, and occasional dust or cleaning chemicals.
• Interaction with staff, contractors, and vendors in office and maintenance settings.

Physical Demands

• Ability to lift up to 50 lbs.
• Frequent standing, walking, bending, and climbing ladders.
• Occasional use of hand and power tools.
• Ability to respond to emergencies outside of normal working hours.

Disclaimers

• Must successfully complete a background screening, including criminal and employment verification. Some positions may also require a credit check.
• All duties and responsibilities are essential job functions subject to reasonable accommodation. The YMCA of Greater San Francisco promotes an equal employment opportunity workplace, which includes reasonable accommodation for otherwise qualified disabled applicants and employees. Please contact your manager if you have any questions about this policy or these job duties.
• This job description may not be all-inclusive, and employees are expected to perform other duties as assigned by management. Job descriptions and duties may be modified by management as needed.
• Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider qualified applicants with arrest and conviction records for employment.

Salary Description

The Facilities Manager position offers a salary range of $75,000 to $85,000 per year based on experience, qualifications, and alignment with salary benchmarks for similar roles.

Qualifications

Experience

• Minimum 5 years in facilities or mechanical maintenance.
• Project management experience including cost estimating, budgeting, RFP negotiation, and scheduling.
• Knowledge of building infrastructure, life safety systems, mechanical systems (electrical, plumbing, HVAC), and carpentry.
• Familiarity with CAL-OSHA safety standards, Environmental Health and Safety programs, and disaster preparedness.
• Ability to perform minor and major maintenance repairs; use of hand and power tools.
• Understanding of SDS statements and safe handling of hazardous materials.

Skills

• Computer proficiency (Office 365).
• Strong attention to detail, organizational, and prioritization skills.
• Excellent communication and interpersonal skills.
• Ability to lead and build relationships effectively.

Education & Certifications

• High School Diploma required.
• CPO (Certified Pool Operator) within 6 months of hire.
• High-rise certification within 1 year of hire.
• Trade certifications (FMP, CFM, PMP) highly desirable.

Preferred Qualifications

• Familiarity with kitchen and health facility equipment