Job Details

Executive Assistant

Xona is the navigational intelligence company bringing real-time, centimeter-level certainty to any device, anywhere on Earth. With Pulsar the world's most advanced PNT satellite infrastructure in Low Earth Orbit Xona will offer a future-proof, backwards-compatible global positioning system optimized for absolute precision, superior power, and robust protection.

We're looking for a highly capable Executive Assistant to support our CEO & Co-Founder and provide executive support across the C-suite as needed. You'll partner closely with the CEO while also supporting other C-suite leaders as priorities require. You'll be a strategic thought partner and operational anchor owning scheduling, communication flow, and execution of priorities while anticipating needs before they arise.

The ideal candidate is detail-oriented, discreet, proactive, and thrives in an environment where priorities move quickly, and ambiguity is part of the job.

What You'll Do:

1. Manage complex, ever-changing calendars for the CEO and additional C-suite leaders as needed
2. Coordinate scheduling across time zones with internal teams, board members, investors, and external partners
3. Act as a gatekeeper for executive time, prioritizing meetings and ensuring focus on high-impact work
4. Prepare agendas, briefing materials, and follow-ups to drive effective meetings
5. Handle confidential and sensitive information with the highest level of discretion
6. Draft and manage correspondence on behalf of executives when appropriate
7. Coordinate leadership, board, and investor meetings
8. Track action items and ensure follow-through across teams and stakeholders both internally and externally
9. Support special projects, strategic initiatives, and cross-functional coordination
10. Assist with board meetings, offsites, leadership planning, and company-wide events
11. Help improve executive operations, workflows, and internal communication processes
12. Coordinate complex domestic and international travel for executives
13. Manage itineraries, logistics, and expense reporting

Required Qualifications

• Proven experience as an Executive Assistant supporting C-level leaders
• Strong proficiency with Office 365, Navan, and other CRM's
• Excellent organizational, time management, and communication skills
• Ability to work onsite in Burlingame, CA

Desired Qualifications

• Experience supporting founders and scaling executive teams
• Familiarity with board and investor operations
• Comfort operating in regulated or highly confidential environments

For U.S. Roles: To comply with U.S. Government space technology export regulations, applicant must be a U.S. citizen, lawful permanent resident of the United States (i.e. Green Card holder), or other protected individual as defined by 8 U.S.C. 1324b(a)(3).

For U.K. Roles: To comply with U.K. regulations, this role requires Baseline Personnel Security Standard (BPSS) checks, and successful candidates must be eligible to obtain UK Security Clearance (SC).

For Canada Roles: Successful candidates must obtain and hold a security clearance at the reliability status level, and pass security assessment for the Canadian Controlled Goods Program (CGP) and ITAR.

We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.