Job Details

Our client, a leading global financial services group, is seeking a detail-oriented, highly organized Administrative Assistant to support a busy Executive Assistant team at their private equity arm of the company. This role is ideal for someone who thrives in a collaborative environment, has a knack for scheduling, and is eager to grow within a high-performing executive support team.

Please note this is an onsite, temp-to-perm role based in San Francisco, CA. Pay will be $48-$50/hr.

Key Responsibilities

• Support the Executive Assistant with high-volume calendar management (approx. 70% of role), including scheduling meetings across multiple time zones
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries
• Assist with expense reporting using Concur, ensuring timely submission and accuracy
• Help prepare meeting materials, track deadlines, and assist with ad-hoc administrative tasks as needed
• Liaise with internal teams and external stakeholders to ensure seamless communication and meeting execution
• Provide support with overflow work, general office tasks, or special projects as needed by the Executive Assistant or broader team
• Assist with any overflow of work the team would need help with

Qualifications

• 3+ years of administrative experience in a professional office environment
• Strong proficiency in Outlook and calendar management tools
• Hands-on experience with Concur for expense and/or travel management
• Exceptional attention to detail, time management, and multitasking skills
• Excellent communication and interpersonal skills
• Ability to work proactively and maintain a high degree of confidentiality
• Experience in the financial industry is a strong plus

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.