Job Details

This range is provided by Career Group. Your actual pay will be based on your skills and experience talk with your recruiter to learn more.

Location & Compensation

San Francisco, CA (Hybrid: 3 days in office, 2 remote)

Base salary: $110,000 $135,000 per year, plus discretionary bonus. 100% employer-paid medical, dental, and vision coverage for employees and their families. Generous commuter benefits and a hybrid schedule.

Overview

Our client, a leading U.S. investment firm with an incredible reputation, is seeking an experienced Executive/Administrative Assistant to join its collaborative team in San Francisco. This role offers the opportunity to support senior leaders within a high-performing investment organization recognized industry-wide for its culture, professional excellence, and commitment to long?term impact.

Key Responsibilities

• Provide integrated support for senior executives in coordination with the Executive Assistant team
• Manage complex scheduling across time zones, email coordination, travel arrangements, and expense reporting
• Coordinate team initiatives, events, offsites, and interviews
• Serve as a go-to resource for team operations, ensuring leaders are prepared for internal and external meetings
• Partner with the administrative team on firmwide processes, logistics, and meeting support
• Contribute to team culture through proactive communication, organization, and follow?through
• Support occasional office services needs, including meeting setup, visitor coordination, and supplies

What You Bring

• 35+ years of experience supporting senior executives, ideally within finance or investment-focused environments
• Strong written and verbal communication skills, polished and confident with senior stakeholders
• Proven success managing complex calendars, international travel, and sensitive information
• High level of organization, attention to detail, and ability to prioritize across multiple requests
• Strong interpersonal skills, problem?solving capability, and a collaborative mindset
• Technical proficiency with Microsoft Office Suite; familiarity with tools such as Asana, Adobe Pro, Concur, and AI?driven platforms
• Bachelors degree strongly preferred

Applicants must be legally authorized to work in the United States.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here:

If you are an experienced EA who thrives in a mission-driven, intellectually rigorous environment, we encourage you to apply.