Job Details

Base Annual Compensation: $60k-$70k (depending on location & experience)

Title: Administrator, Human Resources

Reports to: Manager, Human Resources

Primary Function: Administrative HR Support

Status: Full-Time, Non-Exempt

Location: San Francisco, CA

Summary

Ballast Investments ("Ballast" or "The Company") is seeking an Administrator, Human Resources to support our rapidly growing team. Under the general supervision of the Manager, Human Resources, the Administrator, HR is responsible for executing all activities related to confidential administrative tasks across multiple departments throughout the company on behalf of the HR department. The ideal candidate will demonstrate the ability to multitask while working in a fast-paced, change-oriented environment, and has a proven track record of practicing the utmost discretion. You will be self-motivated, proactive, maintain a strong emphasis on organization and possess an unwavering attention to detail. This is a demanding role that requires someone with excellent judgment, self-discipline, great communication, and the ability to implement effective systems and processes. You will have the opportunity to have a meaningful impact, grow your skills, and have fun in this challenging and exciting role.

The Company is a vertically integrated owner-operator of multifamily, student housing, and single family rental assets in the greater Western United States. The Company has several strategic partnerships with global institutional capital providers and has experienced strong growth since its founding in 2014.

Ballast employs over 250+ real estate professionals whose mission is to create value by acquiring, developing, and managing our dwellings with exceptional care through an integrated approach. Our culture is founded on teamwork, authenticity, integrity and excellence. Through a shared purpose and common goal, the organization is built to serve its partners and communities within which it invests.

Primary Responsibilities

• Act as the first point of contact for all employees as well as the external support staff
• Provide follow up and exceptional tracking for necessary HR training companywide, including Workplace Violence Prevention, Harassment Prevention, and Safety trainings, job description updates, mid-year and year-end review facilitation, 60-day check-ins, goal follow ups, etc.
• Execute hiring processes including recruiter engagement, requisition creation and approval facilitation, candidate phone screenings, tracking referrals, and candidate correspondence on behalf of the firm
• Coordinate and process pre-employment steps including background checks, new employment paperwork and other pre-employment requirements
• Arrange and conduct onboarding orientations and action items following new hires first day virtually and in person
• Assist in facilitating offboarding processes for terminated employees, including documentation, system updates, conduct exit interviews, and document storage
• Draft and prepare Resident Manager Agreements for the Legal and HR teams review, execute signatures, document storage, frequent audits that reflect current data
• Conduct frequent audits of systems in place and assist in managing staff whether they are full-time, part-time, outsourced, temp, or consultants
• Maintain entity and organizational documents for multiple entities including tracking version history, key dates for filings, and completing and filing periodic reports
• Prepare HR documents such as employment agreements, authorization forms, compliance audits, etc.
• Support the existing HR team in building out a library of standard operating procedures for the department to utilize in training, which also assists in documentation and consistency interdepartmentally
• Provide direct support to the office manager, HR, Investor Relations, Executive Assistant, and Legal
• Preserve data within HR databases and make updates as needed
• Work on special projects as requested
• Support daily requests/needs to keep the team running smoothly including FedEx drops, notary coordination for the executive team, and employee engagement event facilitation as requested

Minimum Requirements and Qualifications

• High school diploma required
• At least 4 years of experience supporting high level teams in an administrative capacity (legal, property management, HR, etc.)
• Fluency in English and Spanish is required
• Proficiency with Outlook, Microsoft Teams, Excel, and PowerPoint required
• Monday.com, Lattice, ADP platform experience is a plus
• Basic knowledge of HR functions and operations a plus
• Fluency in Mandarin is a plus

Key Skills and Competencies

• Manage confidential information with the utmost discretion
• Detail oriented and able to manage a large volume of data with speed and accuracy
• Strong computer skills including proficiency with Microsoft Office suite of products
• Able to plan, organize, and prioritize workload to meet deadlines
• Outstanding organization skills and attention to detail
• Possess the ability to establish and maintain efficient filing and records retention of documents
• Strong communication skills (verbal and written) with ability to communicate internally with team members as well as externally with vendors and other service providers
• Exceptional interpersonal and customer service skills

Ballast Investments is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment, and we prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Ballast Investments is also committed to compliance with all fair employment practices regarding citizenship and immigration status. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.