Job Details

divh2Air Apps Secretary/h2pAt Air Apps, we believe in thinking bigger and moving faster. Were a family-founded company on a mission to create the worlds first AI-powered Personal Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco weve remained self-funded while reaching over 100 million downloads worldwide./ppOur long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, youll be a creative force, shaping products that empower people across the globe./ppJoin us on this journey to redefine resource management and change lives along the way./ph3The Role/h3pWe are looking for an organized and proactive Secretary to join our onsite team in San Francisco. This role will be central to establishing and maintaining the day-to-day operations of our SF office. You will be the go-to person for office coordination, vendor interactions, welcoming visitors and candidates, and supporting a smooth experience for new joiners./ph3Responsibilities/h3ulliSupport the setup and organization of our new San Francisco office./liliManage office-related purchases, inventory, and supplies (including food, beverages, and consumables)./liliCoordinate with external vendors and service providers./liliWelcome and assist candidates, visitors, and external partners./liliHelp onboard new team members, including desk setup and initial orientation./liliMaintain an orderly and welcoming office environment./liliAssist with ad hoc administrative and scheduling tasks as needed./li/ulh3Requirements/h3ulliAround 2+ years of experience in administrative, office coordination, or similar roles./liliExcellent organizational and multitasking skills./liliStrong interpersonal and communication abilities./liliProactive mindset, resourcefulness, and attention to detail./liliFamiliarity with handling vendors and basic office management tasks is a plus./li/ulh3Why Join Air Apps?/h3ulliApple hardware ecosystem for work./liliAnnual Bonus./liliMedical Insurance (including vision dental)./liliDisability insurance short and long-term./lili401k up to 4% contribution./liliAir Stipend $3,120/year, paid over 12 monthly installments (so you can cover learning, wellness, etc.)./liliAir Conference an opportunity to meet the team, collaborate, and grow together./li/ulh3Diversity Inclusion/h3pAt Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger./ph3Application Disclaimer/h3pAt Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification./p/div