Job Details

Association's Mission:

California Primary Care Association's (CPCA's) mission is to lead and position community clinics, health centers and networks through advocacy, education, and services as key players in the health care delivery system to improve the health status of their communities.

Purpose of Position:

Provide administrative support to the Development and External Relations (DER) department and staff to ensure effective and efficient operations.

Primary Responsibilities:

• Provide administrative and office support for the Development and External Relations (DER) Department, including calendar management, travel coordination, and meeting support.
• Able to navigate, use and make changes within CPCA's Association Management Software, various member engagement platforms and on CPCA's website.
• Support CPCA's webinar coordination and facilitation as needed.
• Support both in-person and virtual meetings managed by DER team members by sending agendas, taking notes, sending follow-up communication, and managing virtual meeting spaces as needed.
• Provide back-up support to other department administrative staff and reception as needed.
• Support CPCA in-person trainings and events, including room set up, registration and catering.
• Monitor and support general email boxes (outlook) for events, sponsorship and training
• Support training and event marketing utilizing the Informz platform.
• Set up and monitor department related Smartsheet forms and dashboards as needed.

Skills and Abilities Required:

• Maintain calendars and schedules for multiple staff.
• Assist with a variety of organizational administrative tasks including front desk operations.
• Arrange and organize travel and accommodations for multiple staff.
• Proficiency in Microsoft Office, web-based applications and platforms, and virtual collaboration and meeting tools.
• Demonstrates effective time management, organization, and problem-solving ability.
• Effective interpersonal and professional skills when engaging with Association membership and Board of Directors, vendors, and partners.
• Treat sensitive matters with confidentiality.

Additional Responsibilities:

• Attend and participate in required Association meetings and events.
• Report regularly to supervisor.
• Occasionally travel a few times a year for conferences, trainings, or meetings by air and ground transportation.
• Other duties as assigned.

Education and Experience:

CPCA evaluates candidates on all position-relevant skills and experience. If you're excited about this role, but your experience does not align perfectly with every requirement, we encourage you to apply anyway.

Associate degree and a minimum of two years of administrative support experience required. Experience with community health centers, member-driven associations, or non-profit organizations is preferred. Knowledge of Association Management Software, SharePoint, Smartsheet, Microsoft Teams and/or Zoom is a plus. Relevant experience may be considered in lieu of degree requirement.

Compensation: $59,228 - $62,712

Why You'll Love Working Here:

• Hybrid work schedule (2 days in the office weekly, with an additional in-office day once per month)
• 100% employer-paid medical, dental, vision, life, and AD&D insurance
• 5% employer retirement contribution
• Generous paid time off: 15 vacation days, 12 sick days, 2 floating holidays, plus 18 paid holidays (including a December 24th - January 1st Winter Break)
• Monthly stipends: $50 for cell phone and $50 for internet
• Parking benefits
• Employee Assistance Program (EAP) and voluntary benefits, including pet insurance, Aflac, and FSA options

Association Expectation:

Due to network security and hybrid work this position requires the employee to have a cell phone with a data plan and home internet service, both are reimbursed at a set rate each month. All hires are required to maintain residence in California. This is a hybrid position with employees coming into the office in downtown Sacramento.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Hearing and speaking to exchange information
• Operating a computer and other office productivity equipment
• Seeing to read a variety of materials
• Bending at the waist, kneeling, or crouching
• Sitting or standing for extended periods of time
• Lifting objects up to 30 pounds
• Close vision and ability to adjust focus

Work Environment:

• Noise level is generally moderate, but at times can be noisy
• Meetings conducted in a Zoom or office setting
• Indoor varying temperature
• Employee must have available transportation and be able to commute into office

Equal Opportunity Employment:

CPCA's workforce strives to represent California's population, while also meeting the highest standards and qualifications of our industry.