Job Details

Sales Admin - Freelance, Remote

Department: Support & Leadership

Employment Type: Full Time

Location: Global+

Reporting To: Client via Magic

Compensation: $7.00 / hour

Description

About the ClientA US-based, digitally native luxury retail brand offers a curated mix of fashion, beauty, and home, plus seasonal trunkshows and editorial-led shopping. The company is fast-paced and highly customer-obsessed, partnering closely across Sales, Client Services, and Creative teams. They prioritize premium service, quality, and innovation while scaling efficient, detail-driven operations.

Why does this role exist?This role exists to provide the Sales team with reliable administrative support that keeps projects organized, communication clear, and deadlines on track. By coordinating schedules, emails, documentation, and follow-ups, the Sales Admin Support will reduce operational friction and ensure timely execution. The role also supports light content and asset needs (primarily via Canva) to align with restructured content workflows and sales communications.

The Impact you'll make

Sales administration and coordination

• Coordinate schedules, meetings, and follow-ups for sales initiatives
• Track timelines, deliverables, and deadlines; keep owners accountable
• Maintain organized records, files, and trackers to support sales processes

• Manage timely, clear, and accurate email communication with internal teams and external clients
• Draft, proof, and format sales updates and follow-ups
• Route inquiries to the right stakeholders and escalate blockers promptly

• Create basic visual assets and simple layouts in Canva to support sales and email/social needs
• Prepare or refine sales decks, one-pagers, and lookbooks (light Adobe Suite work preferred)
• Maintain file naming, version control, and brand consistency

• Enter and update sales data with high accuracy; QA for completeness
• Maintain trackers and compile concise daily/weekly summaries
• Support list management and light research as needed

• Partner with Sales, Client Services, and Creative to keep projects moving
• Work efficiently in a Mac environment and uphold documentation standards
• Proactively suggest small process improvements that enhance accuracy and speed

• Proven experience as a Sales Admin or Virtual Assistant supporting a sales function in a fast-paced environment
• Strong Canva proficiency for creating basic visual assets
• Mac system-oriented; fully comfortable operating in macOS
• Excellent written and verbal English communication skills
• Strong organization, time management, and deadline reliability with high attention to detail
• WFH Set-Up:
  • Computer with at least 8GB RAM, an Intel i5 core processor/AMD Ryzen 5 Processor and up.
  • Internet speed of at least 40MBPS
  • Headset with an extended mic that has noise cancellation and a webcam
  • Back-up computer and internet connection
  • Quiet, dedicated workspace at home

• Technical: Canva; basic Adobe Creative Suite (Photoshop/Illustrator/InDesign preferred); email/calendar tools; spreadsheets; accurate data entry; file management on Mac
• Soft skills: proactive self-starter; detail-obsessed; strong multitasker; collaborative and professional communicator; adaptable and quality-focused

• You thrive in a fast-paced fashion/retail environment and love keeping many moving parts organized
• You enjoy crafting clear emails, managing schedules, and supporting a team to hit deadlines
• You're resourceful, take ownership of outcomes, and communicate proactively when priorities shift

• Remote position
• Must have a reliable internet connection and a quiet workspace
• Required to provide own computer with Intel Core i5 or something similar or higher operating system

• 40 hours per week
• Monday - Friday, 11:00 am - 7:00 pm Eastern Time

• $7 per hour
• No benefits package included