Job Details

Job Requisition:
JR100869 Alumni Engagement Coordinator (Open)

Job Posting Title:
Alumni Engagement Coordinator

Department:
CC00157 WM001 | PROV | Development/Alumni Foundation

Job Family:
Staff - Administrative & Office Support

Worker Sub-Type:
Regular (benefited)

Job Requisition Primary Location:
Miller Hall

Primary Job Posting Location:
Miller Hall

Job Description Summary:
This position is essential to the daily operations of the Raymond A. Mason School of Business' Office of Advancement. It is responsible for the support of alumni engagement events operations, support of support of daily operations of the office, research and reporting, and management of related software tools. This individual will report to the Director Alumni Engagement & Events. Two openings are available for this position.

Job Description:

This position is based at William & Mary's Raymond A. Mason School of Business' specifically to the Office of Advancement. The position is responsible for the support of alumni engagement events operations, support of support of daily operations of the office, research and reporting, and management of related software tools. This individual will report to the Director Alumni Engagement & Events. Two openings are available for this position.

Core responsibilities include but are not limited to:

• Managing all aspects of soliciting and collecting event registrations and RSVPs, from design and concept of event invitations to managing the electronic collection of RSVPs
• Assistance with all pre, onsite, and post alumni engagement event logistics
• Reporting and analyzing event attendance and other success metrics and tracking this data systematically in the university's CRM system
• Processing and recording vendor payment invoices and assisting in budget management for the Office of Advancement
• First-line responsibility for communications, problem solving, and interaction with key stakeholders
• Assist with data integrity initiatives, as they relate to the Mason School's alumni population
• Support travel and expense reconciliation for Associate Dean

Please make sure your cover letter and resume clearly indicate how you meet the following required or preferred qualifications.
Required Qualifications:

• High School graduate equivalent combination of education and experience
• Demonstrates a strong sense of customer service and is a team player who is also comfortable as a self-starter
• Demonstrates outstanding interpersonal skills to develop and foster communication and teamwork with a diverse audience including alumni, donors, faculty, staff, students, and the College community
• Excellent computer skills and proficiency with Microsoft Office products and a variety of computer applications including word processing, graphic design, spreadsheets, databases, and online system
• excellent verbal, written, and interpersonal communication skills and displays sensitivity to personal information

Preferred Qualifications:

• Bachelor's degree
• Experience in higher education, or an industry that requires event planning, or marketing
• Experience with CRM databases, event management software, and digital communication tools.

Additional Job Description:
The position requires:

• Occasional early morning, evening, and/or weekend work as needed.
• Ability to lift up to 50 lbs.
• This position is restricted to the availability of funding.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

A cover letter, resume, and 3 professional references are required for full consideration. Remote work eligibility is not guaranteed and is subject to approval. This position is also not eligible for work visa sponsorship.

Annual Salary: Up to $45,000, commensurate with experience.

Job Profile:
JP0091 - Administrative & Office Specialist III - Nonexempt - Salary - S06

Qualifications:

Compensation Grade:
S06

Recruiting Start Date:
2025-11-20

Review Date:
2025-12-08

Position Restrictions:

EEO is the Law. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://www.eeoc.gov/know-your-rights-workplace-discrimination-illegal

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.