Job Details

We are seeking a highly organized and detail-oriented Project Coordinator to manage the financial and compliance aspects of construction projects from initiation through closeout. This role focuses on Accounts Receivable, lien releases, subcontractor billing, apprenticeship reporting, andinsurance compliance (including CCIP/OCIP/UCIP programs). The ideal candidate thrives in a fast-paced construction environment, ensuring accuracy, documentation integrity, and proactive coordination with project management and accounting teams.

Duties & Responsibilities

• Manage all project-related Accounts Receivable functions, including preparing and submitting client billings, progress payment applications, and retention releases per contract terms.
• Coordinate with Project Managers to verify stage completions, percent-complete progress, and accurate billing aligned with approved change orders and project schedules.
• Review and process subcontractor billings, ensuring accuracy, compliance with contract values, and proper backup documentation.
• Prepare and track lien releases for subcontractors, vendors, and clients; ensure all required releases are collected and compliant prior to payment.
• Coordinate and submit apprenticeship reporting for all projects, including:
  • Monthly and/or quarterly apprentice utilization and ratio reports
  • Skilled and non-skilled workforce classification tracking
  • Submissions to applicable agencies (e.g., DAS, DIR, or other labor compliance entities)
  • Maintaining supporting documentation for labor compliance audits
• Monitor and manage project insurance compliance, including CCIP, OCIP, and UCIP enrollment, verification, and monthly reporting for subcontractors and vendors.
• Track and maintain Certificates of Insurance (COIs), performance bonds, and payment bonds; ensure all documents are current and meet project and contract requirements.
• Assist with project closeout, including final billing, lien waivers, retention release, warranties, and required completion documentation.
• Support month-end and audit reporting by maintaining accurate project cost and billing records.
• Collaborate with internal accounting, operations, and compliance teams to ensure financial accuracy and full regulatory adherence across all active projects.

Qualifications

• 3+ years of accounting experience in construction (general contractor or subcontractor setting preferred).
• Strong understanding of AIA billing, lien releases, retention, and project documentation requirements.
• Experience with public works compliance, apprenticeship reporting, and CCIP/OCIP/UCIP programs.
• Proficient in construction accounting and project management software ideally Vista (e.g., Procore, Textura, GC Pay, Sage 300, or similar).
• Excellent attention to detail, organization, and communication skills with the ability to manage multiple projects and deadlines.
• Associate or Bachelor's degree in Accounting, Finance, or related field preferred.

Compensation

• Salary Range: $65,000-85,000 annual
• Employees in this position may receive an annual performance-based bonus, subject to achievement of established goals.
• Medical insurance, dental insurance, and vision insurance with a voluntary FSA plan
• Life insurance plan
• 401(k) with company match program
• Paid time off

Note: Applicant must be located in the Bay Area and be able to work on-site in Newark, CA.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Industries

• Construction