Job Details

Administrative Assistant - Self Determination Program (SDP)

Starting Salary Range: $47,618 - $57,141

GGRC is looking to hire an Administrative Assistant to support the Self Determination Program supervisors and provide general Administrative support for the SDP team as a whole.

This position is a hybrid role where you can work out of our office in San Francisco and from the comfort of your home. This role will require minimal local travel within the Counties of San Francisco, San Mateo, and Marin. Access to reliable transportation permitting travel to and between many different locations throughout the day to perform the outlined responsibilities of the position.

Requirements

• Management Support
  • Provide direct assistance to the SDP Supervisors and Participant Choice Specialists (PCS)
  • Prepare agendas and supporting data for meetings and appointments
  • Maintain files and confidential material for the SDP
  • Assist members of the Self-Determination Local Advisory Committee (SDLAC) at any given time
  • Arrange appointments, conferences, training and meetings, requests information and assistance in scheduling activities and people
• Department Support
  • Compose and prepare highly specialized correspondence from brief instructions
  • Field internal and external inquiries by phone, email, and in person and redirect as necessary
  • Manage clerical workflow and activities to meet deadlines
  • Maintain SDP participant spreadsheets for DDS data collection
  • Create, maintain and distribute SDP informational brochures for outreach
  • Provide assistance to the SDP unit staff as needed
  • Collect information and data, compile reports in support of assigned projects and research activities
  • Prepare and process statistics monthly for SDPLAC meetings
  • Attends weekly SDP Unit meeting
• Participate in special projects, and assist with additional duties or tasks, as assigned
• Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act

Education/Experience

• High School Diploma or equivalent
• 5+ years of increasingly responsible administrative experience

Skills

• Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
• Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
• Ability to operate basic office equipment, including scanners, copiers, faxes, phones
• Intermediate knowledge of MS Word® (e.g., tables, mail merges, form creation), MS Excel® (e.g., Pivot Tables, Lookups, graphing), MS PowerPoint®, MS Outlook® (e.g., group list management, multi-calendar management)
• Knowledge of office methods, procedures, and equipment
• Ability to work with confidential material in an appropriately professional manner

Competency Traits

• Customer Service Orientation
• Initiative
• Organizational skills
• Time management
• Attention to detail
• Adaptability
• Collaboration/teamworkSelf direction

Desired Qualifications

• Experience in multi-cultural settings and/or multi-lingual capacity

Benefits

• Medical and dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
• $10% employer contribution to a 403(b) retirement account
• 13 vacation days, 15 sick days, 11 paid holidays, 6 personal holidays, and up to 5 paid days for continuing education

How to apply

GGRC values diversity; people of all backgrounds are encouraged to apply. Please complete the application and submit your most recent resume. If you feel that the questions do not accurately capture what you have to offer Golden Gate Regional Center, you are also welcome to attach a cover letter. Applications are being reviewed on a rolling basis so we encourage you to submit yours soon. We look forward to reading your application.

Golden Gate Regional Center is an Equal Opportunity Employer.