Job Details

Office Services / Administrative Associate

The Office Services / Administrative Associate plays a key role in delivering a seamless, high-quality workplace experience. This position supports daily office operations, reprographics, mail services, facilities, pantry services, audio-visual support, and reception coverage, ensuring the office operates efficiently and presents a polished, client-ready environment at all times.

Base pay range

$27.00/yr - $32.00/yr

Schedule: MondayFriday, 9:00 AM6:00 PM

Pay Rate: $27$32 per hour

Key Responsibilities

Office Services & Administration

• Maintain and update the Site Operations Manual/Playbook to ensure all procedures remain accurate and current.
• Support daily administrative and operational functions across the office.

Reprographics & Print Services

• Produce black & white and color copies, print jobs, and finishing/binding services.
• Perform quality control checks prior to client delivery.
• Coordinate overflow production as needed.
• Provide scanning services, including bookmarking, indexing, coding, and endorsing.
• Track and report monthly print volume activity.

Mail & Shipping Services

• Process all incoming and outgoing mail, packages, and freight (USPS, FedEx, UPS, couriers).
• Oversee overnight and express deliveries.
• Scan and route mail to appropriate folders or recipients.
• Coordinate messenger and courier services for local deliveries and court runs.
• Log, track, and distribute inbound mail and accountable packages.
• Assist with outbound shipping, including packing, rate shopping, tracking, and carrier coordination.
• Monitor shipments and proactively resolve delivery issues.

Supply Management

• Establish and maintain par levels for office supplies.
• Manage inventory, ordering, and restocking.
• Organize supply areas and copy rooms throughout the office.
• Maintain a centralized supply area to streamline operations.

Pantry Services & Food & Beverage Support

• Keep pantry areas clean, organized, and fully stocked.
• Track inventory and manage supply orders.
• Perform daily kitchen upkeep, including cleaning, stocking refrigerators, making coffee, and managing dishwashers.
• Receive, organize, and distribute food deliveries while monitoring expiration dates.
• Stock snacks and beverages regularly.
• Support Reception with catering and conference room set?ups.

Facilities & Workplace Support

• Maintain cleanliness, organization, and presentation throughout the office.
• Set up and break down conference rooms and workspaces.
• Assist with furniture installations, office moves, and workstation setups.
• Coordinate with vendors and building management for maintenance requests.
• Conduct conference room sweeps to refresh supplies and maintain a polished appearance.
• Perform first?level copier maintenance, including clearing jams, refilling paper, and replacing toner.
• Set up new employee workstations (supplies, badges, nameplates).
• Support vendor coordination and service management.

Audio-Visual Support

• Set up, test, and support AV equipment for meetings and events.
• Troubleshoot AV issues and collaborate with the Help Desk on hardware and connectivity.

Reception Support

• Greet visitors and manage incoming calls professionally, creating a strong first impression.
• Assist with general reception and administrative duties.
• Proofread documents with attention to grammar, spelling, and punctuation.
• Maintain a professional demeanor in a fast?paced environment and keep a neat workspace.
• Communicate effectively with attorneys, staff, clients, and visitors.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, or any other characteristic protected by law.

Seniority level

Entry level

Employment type

Full?time

Job function

Other

Industries

Office Administration