Job Details

ASSOCIATE DIRECTOR OF BUILDINGS

Location: Oakland

Job ID: 81538

Job Posting

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UC OFFICE OF THE PRESIDENT

At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.

DEPARTMENT OVERVIEW

The Building & Administrative Services Center (BASC) provides a high-level of client service to the UC Office of the President through the strategic management of UCOP's building portfolio and all related operational activities. Key services provided by the department include managing UCOP owned, leased, and affiliated properties, capital projects, facilities maintenance, space management, event management, sustainability programs and initiatives, and administrative services (mail, moving, parking programs, etc.). In addition the department plays a leadership role in UCOP business continuity planning and emergency management and is responsible for coordinating with other UCOP departments to address these areas of work. The department focuses on providing a work environment that supports all UCOP staff and other users of UCOP's building space in focused individual work and interactive team-based work to support the mission of the University.

POSITION SUMMARY

Under the general direction of the Senior Director of the Building and Administrative Service Center, the Associate Director of Buildings (ADB) is responsible for the operation and maintenance of the UCOP Consolidated Campus in Oakland, which includes the UC-owned 1111 Franklin Street building and the leased 1100 Broadway Building, along with oversight of remote UCOP facilities in Riverside, Sacramento, and Washington, DC. The UCOP campus consists of approximately 360,000+ square feet of space occupied by staff responsible for systemwide oversight, administrative, and leadership functions.

The ADB receives assignments in the form of objectives and determines the best use of resources to meet schedules and achieve goals. This is a full time on-site role, requiring a physical presence at UCOP facilities, with the expectation of providing off?hours support and response as operations and emergencies dictate. This role involves overseeing a diverse portfolio of properties and managing up to 6 direct reports to ensure efficient operations across the portfolio.

The ADB is responsible for developing, implementing, and monitoring facilities management policies and programs to meet the organization's objectives. A data?driven approach is essential, as the ADB will process information from various facility systems, converting it into insights for decision?making and presentations to senior leadership. The ADB also plays a crucial role in mentoring and training team members to support the department's overall efficiency and effectiveness. This role involves producing and analyzing key reports, in collaboration with direct reports and associated departments, to drive operational decisions, ensure compliance, and support strategic improvements.

Please note this position requires daily on?site presence in Oakland, CA.

KEY RESPONSIBILITIES

• 35% Facility Management: The ADB efficiently manages all UCOP-owned, leased, and affiliated facilities, directing the activities of subordinate managers both locally and at remote locations. This includes oversight of all facility-related services, such as maintenance, HVAC, MEP (mechanical, electrical, plumbing), security, access control systems, and deferred maintenance. Oversees the training of direct reports and other UCOP staff in relevant areas, providing support to optimize facility usage and performance. The role also involves collaboration with agencies that have jurisdiction, property management for UCOP locations, and represented labor management for facility staff. Additionally, the ADB manages facility vendor relationships, including contract negotiations and oversight, while overseeing UCOP's material management, excess inventory, and salvage programs. The ADB is responsible for establishing and enforcing health and safety standards for all physical facilities, ensuring compliance with federal, state, local, and UC regulations to protect the wellbeing of all UCOP staff and visitors. Deliverables: Customer Satisfaction and Ratings Improvement Plans. Facility Systems Performance Reports. Operational Efficiency Reports implementing Lean and Six Sigma methodologies.
• 15% Emergency Management, Health and Safety: Co?leads with the Risk Manager the development and implementation of business continuity, emergency response, and environmental health and safety programs for UCOP facilities, ensuring operational resilience, regulatory compliance, and effective communication with leadership during emergencies.
• 15% Stakeholder Coordination: Collaborates with various BASC, UCOP units, including Occupancy & Space Management, Real Estate & Financial Management, Customer Services, Event Management, Capital Projects, and Energy & Sustainability, to ensure that goals are achieved and that BASC's operations meet the highest standards.
• 15% Preventive Maintenance and System Oversight: Enhances and monitors the preventive maintenance program to ensure all systems, including mechanical, electrical, plumbing, and fire protection, meet University and organizational standards. Oversee both proactive maintenance and reactive repair activities for all building systems and use CMMS data to improve service delivery and increase customer satisfaction ratings.
• 10% Special Projects: Serves as deputy to the Senior Director, supporting strategic planning and implementation of cross?functional initiatives.
• 10% Project and Contract Management: Defines project requirements and negotiates building management contracts and any necessary contract amendments. Manages operating budgets, tracks purchase orders, payments, and contract executions, ensuring smooth operations for BASC.

EXPERIENCE

Required Qualifications:

• Minimum of 8 years of experience managing large facilities, leading teams, ensuring regulatory compliance, and driving operational efficiency through data?driven decision?making.

SKILLS AND ABILITIES

• A strong individual contributor with the ability to independently create content and deliverables, while also bringing strong leadership, staff motivation, and team?building skills.
• Extensive experience in facilities maintenance, building management systems, and emergency management, with the ability to effectively coordinate and manage critical situations during off?hours, ensuring minimal disruption to operations and rapid resolution of issues.
• Strong skills to facilitate and collaborate with various internal and external constituencies on short? and long?term facilities planning and management.
• Strong analytical, report/presentation preparation, document management, and communication skills to meet regulatory, operational, and budgetary reporting requirements.
• Experience and knowledge to inspect construction in progress and read, sketch, and interpret plans and specifications.
• Ability to effectively utilize Microsoft Suite such as PowerPoint, Excel, Power BI, Project, and other relevant software, and familiarity with emerging AI productivity tools.

EDUCATION

Required Qualifications:

• Bachelor's degree is required preferably in engineering, facility management, architecture, or a closely related field.

LICENSES AND CERTIFICATIONS

Preferred Qualifications:

• Certified Facility Manager (IFMA), Facility Management Professional (IFMA) or similar certifications preferred.

TRAVEL REQUIREMENTS

15% Travel to in?state and out?of?state locations.

JOB TITLE

Facilities Manager 1

JOB CODE

000390

SALARY GRADE

Grade 25

PAYSCALE

$142,000 - $160,000

BENEFITS

For information on the comprehensive benefits package offered by the University visit: Benefits of Belonging

ADDITIONAL INFORMATION

Please attach a cover letter and resume with your application.

HOW TO APPLY

Please be prepared to attach a cover letter and resume with your application.

APPLICATION REVIEW DATE

The first review date for this job is October 23, 2025.

CONDITIONS OF EMPLOYMENT

Background Check Process: Successful completion of a background check is required for this critical position.

Smoke Free Work Environment: The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy.

As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time.

As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, etc.

EEO STATEMENT

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

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