Job Details

Courtroom Clerk

Marin County Superior Court

$64,675.98 - $77,549.87 Annually

San Rafael, CA

Full-Time

Job Number: 2025-0012

Department: Courtroom Support

Division: Courtroom Clerks

Opening Date: 12/18/2025

Court

Under direction, responsible for preparing and processing legal documents and official records of court proceedings in civil, criminal, family law, probate, juvenile, and small claims cases; exercises initiative and independent judgment in recording courtroom activities; provides technical and often confidential office support to the judge to which assigned, and performs related work as required.

Duties

Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive.

1. Attends court sessions, takes notes regarding proceedings; prepares minute orders and other court documents; prepares or answers correspondence related to court procedures and disposition of cases; prepares and issues bench warrants; maintains records and control of evidence.
2. Maintains records of hearing dates and continuances; consults with attorneys and the court regarding changes in court calendar dates; calendars cases from one session to another.
3. Impanels juries, maintains records of challenges, administers oaths or affirmations to witnesses and jurors; records jury service.
4. Assesses fees due, maintains accounts receivable records and collects jury fees and court reporter fees.
5. Reviews written orders from attorneys for proper format and content prior to their presentation for judge's signature.
6. Enters specified information and summaries of proceedings into various automated systems, utilizing a variety of criminal, civil and related database and word processing formats.
7. Provides technical support to the assigned judge; acts as liaison with attorneys and representatives of Marin County departments and agencies; maintains calendars, prepares correspondence and performs a variety of office administrative support work.
8. Works closely and coordinates activities with court processing specialists and other support personnel to ensure effective court operations.
9. Maintains court case records and supportive documentation for judges; receives, marks, maintains records and assumes custody of evidence and exhibits.
10. Notifies parties of court matters; prepares written notice to attorneys and others regarding hearing dates, filing dates, court rulings, and decisions.
11. Provides for court interpreters as required; maintains records of medical examiners and expert witnesses; arranges for payment of fees.
12. Prepares and sends abstracts to the Department of Motor Vehicles; prepares State Prison abstracts.
13. Assists in the training of court staff that provide courtroom support work.

Desirable Qualifications

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of: Education and Experience: Equivalent to graduation from high school and two years of responsible legal, court or judicial office support experience, which provided familiarity with a wide variety of legal documents. Knowledge of: Court proceedings, local rules, Rules of Court, and California statutes; legal forms, documents, procedures and terminology relating to civil, criminal, probate, juvenile and small claims cases; correct business English, including spelling, grammar and punctuation; the operation of standard office equipment; record keeping principles and practices. Skill in: Operating a computer and driving a motor vehicle. Ability to: Record courtroom minutes of actions taken accurately and follow up with appropriate minute orders as required; provide responsible office support to an assigned judge; read, understand and review for accuracy legal and court documents and extract relevant information; use applicable legal office terminology, forms, documents and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies and procedures; maintain accurate office files; make accurate arithmetic calculations; compose correspondence or documents independently or from brief instructions; organize own work, set priorities and meet critical deadlines; train staff in work procedures; communicate orally and in written form in a clear and concise manner; speak to the public in group settings; deal with stressful situations and manage upset and difficult members of the public; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.

Other Requirements

On a continuous basis, stand, walk or sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; strength to lift files weighing up to 25 pounds; use telephone and computer keyboard on a daily basis. Must pass background investigation to access the Criminal Justice Systems. This is a full-time, non-exempt represented position. The position also includes a one-year probationary period. The Superior Court of California, County of Marin is an Equal Opportunity Employer.

The Court as Employer

The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules. The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.

Examination and Selection

All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process. Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof. An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.

Employee Benefits

The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution. The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program. Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually. Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit. All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses. Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling. Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public