Job Details

Organizational Overview

Are you a highly organized, upbeat professional who loves making systems run smoothly? Are you a problem?solver who likes to make things easier for others and is motivated by meaningful community impact? If youd love a role where no two days are the same, are great at staying five steps ahead, and enjoy supporting leaders who are making a difference for vulnerable members of the communitythis may be the job for you. Join a team that brings safety and peace of mind to low?income homeowners, helping them remain safe, warm and independent in their homes.

Were seeking a Mid-Level Executive Administrative Assistant to support our Executive Director and our small, mission?driven team. This role is ideal for someone who is a solid team player, excels at managing details and enjoys an environment where heart and excellence go hand in hand.

As the go?to agency for free home repairs in San Mateo County and northern Santa Clara County, we ensure that vulnerable homeowners have safe homes and nonprofit agencies safe facilities from which to serve. Rebuilding Together Peninsula is one of the largest of the over 100 affiliates of Rebuilding Together Inc., a national nonprofit. We have an operating budget of $3.5 million. Were passionate about our role supporting families and revitalizing local neighborhoods. And we value the initiative and input of our staff to best meet the need.

Benefits

• Company parties
• Competitive salary
• Flexible schedule
• Opportunity for advancement

What Youll Do

• Manage day?to?day administrative needs (distribute mail, welcome periodic visitors, process timesheets and expense reports, etc.).
• Provide administrative support to the Executive Director (e.g. scheduling, meeting prep and board of directors communications, new employee onboarding).
• Manage client feedback survey distribution and processing.
• Be the friendly, steady presence that keeps our office organized, designing and maintaining systems and administrative processes, and interacting with staff, donors and volunteers with warmth and professionalism.
• Manage employee insurance enrollment.
• Work effectively with individuals from a wide variety of backgrounds.

What Youll Bring

• 35 years of administrative or executive assistant experience.
• Exceptional attention to detail, follow?through and communication skills.
• Comfort handling confidential information and juggling competing priorities.
• Positive, solution?oriented mindset.
• Ability to excel in a team?oriented, small office environment.
• Strong interpersonal skills and customer?service mindset.
• Ability to be flexible and adaptable.
• Effectively utilize information technology and basic office software including Google Apps and Microsoft Office (Excel, Word, PowerPoint).
• Familiarity with Salesforce databases a plus.

Preferred

• Previous experience working in a nonprofit.
• Bilingual (English/Spanish); other languages a plus.

Additional Requirements

• Candidates must complete a background check and fingerprinting.

Compensation

This is a part?time position (30 hours per week). Starting salary is $30 to $33 per hour.

Rebuilding Together Peninsula provides equal employment opportunities without regard to race, color, gender, age, disability, religion, sexual orientation, marital status, national origin, political belief or activity or status as a veteran.

How to Apply

Email your cover letter (Word or PDF document) summarizing your interest and current resume to: Melissa Lukin, Executive Director of Rebuilding Together Peninsula at ...@rtpeninsula.org. Resumes without a cover letter will not be considered. For more information, visit No phone calls, please.