Job Details

Part Time Administrative Assistant/Data Entry

We are hiring a part time Administrative Assistant/Data Entry individual who can work 20 hours a week and provides essential data-management and administrative support to the Aquatic Park Senior Center. This position is responsible for accurately entering, verifying, and maintaining participant, program, and service data within the Department of Disability and Aging Services (DAS) GetCare system, My Senior Center (MSC), and internal databases.

The ideal candidate is detail-oriented, organized, and committed to supporting high-quality service delivery for older adults. The Administrative Assistant helps ensure data integrity, supports contract compliance, and contributes to the smooth operation of programming across the center.

If you enjoy partnering with people and are excited about the opportunity to make a difference every day, then this might be for you!

What You Will Do:

• Review and enter participant information and program/service data into GetCare, MSC, and internal systems in a timely and accurate manner.
• Generate basic reports for internal review and for monthly/quarterly DAS reporting deadlines.
• File, organize, and maintain DAS participant records (digital and paper).
• Maintain compliance with all DAS data standards and Sequoia Living documentation requirements.
• Maintain strict confidentiality and follow all data security protocols.
• Support the Director and Program Supervisor with data tracking, special projects, and documentation needed for audits or contract reporting.
• Participate in DAS data-system training and internal staff meetings to review data trends, reporting needs, and program updates.
• Collaborate with Downtown Senior Center staff to align data-entry practices and ensure consistency across sites.
• Provide occasional data-entry support at the Downtown Senior Center as needed.
• Perform other related duties as assigned.

Why Work Here:

• $26.- $28./hr, 20 hrs per week.
• Location: San Francisco Senior Center - Aquatic Park. 890 Beach St, San Francisco, CA 94109
• We have medical and dental coverage or pay a cash stipend if you are covered on another plan. Life Insurance, Commuter Benefits, Emergency Relief Fund, Flexible Spending Account, 18 PTO, 8 Holidays, 6 days per year available to provide pay when on an approved Leave of Absence and much more!
• Generous PTO and holidays
• Employee Referral Award, Employee Recognition Programs, Sign On Bonus.
• We offer on the job training and professional development opportunities. Scholarships too! We offer tuition and/or fee assistance for qualified programs.
• Covid protocols in place to keep everyone safe.
• Competitive wages and growth opportunities.

Who You Are:

• Data analysis and sound judgment skills. Knowledge of Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) and ability to quickly learn database system applications. Excellent written and verbal communication skills. Knowledge of office products and use of office equipment. Excellent interpersonal skills and organizational skills to plan own workload and priorities. Strong problem-solving skills, works effectively under pressure, and manages deadlines successfully while maintaining the confidentiality of participant, staff, volunteer, and organizational information.
• Minimum of two years of data entry or administrative experience; experience in a social services or nonprofit setting preferred. Knowledge of Microsoft Excel, Word, and Outlook. Excellent attention to detail, accuracy, and follow-through. Ability to organize workload, manage multiple priorities, and meet deadlines.

Who We Are:

Founded in 1958, Sequoia Living is a Bay Area-based nonprofit organization dedicated to providing older adults with stimulating, joyful living environments and services that support and enrich their lives. Throughout our six decades as a nonprofit serving Bay Area seniors, we've learned the importance of connection and collaboration when it comes to providing resources for healthy aging. From our continuing care retirement communities (CCRCs) to safe affordable housing, engaging senior centers, and a purpose-filled volunteer program, we provide friendly environments where people can explore and discover what it means to grow stronger, wiser, and more joyful.

Sequoia Living is an Equal Employment Opportunity and Affirmative Action Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Pursuant to the San Francisco Fair Chance Ordinance, we may consider employment qualified applicants with arrest and conviction records.