Job Details

Office Coordinator

The Office Coordinator will work closely with the Operations or Facilities Manager to support all facilities related activities. The Office Coordinator is committed to providing premier client service while overseeing and performing a wide variety of assignments in a team environment. The Office Coordinator must have strong communications skills, the ability to multi task, and prioritize workload for the office. General duties include ensuring office tasks are completed and point of contact for facilities related issues with the property management.

Coordinate and assist with office related activities such as requests from various departments both local, national office and consulting; project related tasks in collaboration with others and larger scope facilities related requests and projects

Manage security access control data base and create and distribute security badges or key fobs

Manage payment of office related invoices and track expenses

Has working knowledge of all tasks related to office support and perform office assistant responsibilities as necessary

Act as point of contact for various vendors and resolves questions or issues

Additional Skills & Qualifications

High School Diploma/GED required

Minimum of 1 year of related experience required, office support experience preferred; experience in a professional services environment preferred

Proven commitment to providing exceptional client service and ability to build rapport and effectively interface with all levels within the firm

Strong verbal and written communications skills including the ability to articulate information and respond to questions clearly

Ability to collaborate and work effectively across functions/departments/teams and team with individuals at all levels

Strong planning and organization skills; able to effectively prioritize assignments and competing deadlines in a fast paced environment

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, and SharePoint) and aptitude for learning internal programs and software

Ability to travel as needed, approximately 5%

May require some overtime hours

Job Type & Location

This is a Contract to Hire position based out of San Francisco, CA.

Pay and Benefits

The pay range for this position is $23.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

Medical, dental & vision

Critical Illness, Accident, and Hospital

401(k) Retirement Plan Pre-tax and Roth post-tax contributions available

Life Insurance (Voluntary Life & AD&D for the employee and dependents)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in San Francisco, CA.

Application Deadline

This position is anticipated to close on Dec 31, 2025.