Job Details

Executive Assistant To The CEO

We are seeking a highly organized, proactive, and people oriented Executive Assistant to the CEO. This is a key operational role that supports strategic initiatives, ensures smooth communication across departments, and helps maintain high-level organizational efficiency.

The ideal candidate is detail-oriented, charismatic, professional, and able to balance fast-paced executive demands with exceptional follow-through.

Key Responsibilities

1. Manage the CEO's calendar, priorities, and daily workflow.
2. Coordinate internal and external executive communications.
3. Assist with travel coordination and logistics.
4. Prepare and review reports, presentations, and executive documents.
5. Organize and safeguard confidential information.
6. Coordinate executive meetings, create agendas, document minutes, and ensure follow-up on action items.
7. Support strategic projects and track progress across departments.
8. Compile executive summaries and reports from key areas including: Finance, HR, Billing, Intake, Scheduling, Clinical, IT, Guatemala operations, and more.
9. Assist in internal organizational reengineering and process mapping.
10. Support applications for new contracts with counties and insurance providers.
11. Monitor insurance rate changes and coordinate with Finance.
12. Conduct site visits to centers to assess operations and prepare executive feedback reports.
13. Manage the internal escalation inbox and ensure timely responses to staff needs.
14. Maintain and update dashboards (e.g., Monday.com) and track leadership action items.

Ideal Candidate Profile

• Highly organized and structured.
• Excellent communicator with strong interpersonal skills and natural charisma.
• Strong analytical and problem-solving mindset.
• Comfortable working under pressure and tight deadlines.
• Reliable, proactive, and committed to high-quality execution.
• Able to collaborate with diverse teams and maintain confidentiality at all times.

Requirements

• Bachelor's Degree required.
• 3+ years of experience as an Executive Assistant or similar role.
• Bilingual (English/Spanish) strongly preferred.
• Strong proficiency in Microsoft Office, Outlook, and organizational tools.
• Ability to work in a hybrid format with travel to BTA centers in California.

What We Offer

• Competitive salary based on experience.
• Corporate benefits package.
• Professional development and growth opportunities.
• A mission-driven, collaborative work environment that makes a real impact.