Job Details
Courtroom Clerk
2025-12-21 County of Marin (CA) San Rafael,CA
Description:
DESIRABLE QUALIFICATIONS
DESIRABLE QUALIFICATIONS - Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
Education and Experience: Equivalent to graduation from high school and two years of responsible legal, court or judicial office support experience, which provided familiarity with a wide variety of legal documents.
KNOWLEDGE, SKILLS and ABILITIES
Knowledge of: Court proceedings, local rules, Rules of Court, and California statutes; legal forms, documents, procedures and terminology relating to civil, criminal, probate, juvenile and small claims cases; correct business English, including spelling, grammar and punctuation; the operation of standard office equipment; record keeping principles and practices.
Skill in: Operating a computer and driving a motor vehicle.
Ability to: Record courtroom minutes of actions taken accurately and follow up with appropriate minute orders as required; provide responsible office support to an assigned judge; read, understand and review for accuracy legal and court documents and extract relevant information; use applicable legal office terminology, forms, documents and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies and procedures; maintain accurate office files; make accurate arithmetic calculations; compose correspondence or documents independently or from brief instructions; organize own work, set priorities and meet critical deadlines; train staff in work procedures; communicate orally and in written form in a clear and concise manner; speak to the public in group settings; deal with stressful situations and manage upset and difficult members of the public; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.
OTHER REQUIREMENTS
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
On a continuous basis, stand, walk or sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; strength to lift files weighing up to 25 pounds; use telephone and computer keyboard on a daily basis.
OTHER REQUIREMENTS
Must pass background investigation to access the Criminal Justice Systems.
This is a full-time, non-exempt represented position. The position also includes a one-year probationary period.
The Superior Court of California, County of Marin is an Equal Opportunity Employer.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.
Salary : $64,675.98 - $77,549.87 Annually
Location : San Rafael, CA
Job Type: Full-Time
Job Number: 2025-0012
Department: Courtroom Support
Division: Courtroom Clerks
Opening Date: 12/18/2025
THE COURT
DEFINITION
Under direction is responsible for preparing and processing legal documents and official records of Court proceedings in civil, criminal, family law, probate, juvenile, and small claims cases; exercises initiative and independent judgment in recording courtroom activities; provides technical and often confidential office support to the judge to which assigned, and performs related work as required.
DISTINGUISHING CHARACTERISTICS
This is the technical and specialized support class within the Court. Courtroom Clerks follow work procedures established by the administration of the Court and may provide office support to the assigned judge. This class differs from the classes in the Court Processing Specialist series of classes in that responsibilities of Courtroom Clerks are focused upon the provision of support to judicial staff rather than the preparation and processing of documents through the civil and criminal justice systems. It is further distinguished from Supervising Courtroom Clerk in that the latter is the first full supervisory level in this technical class series and supervises this classification.
DUTIES
TYPICAL TASKS - Positions in this class may perform any or all of the below listed duties. These should be interpreted as examples of the work, and are not necessarily all-inclusive.
- Attends court sessions, takes notes regarding proceedings; prepares minute orders and other court documents; prepares or answers correspondence related to court procedures and disposition of cases; prepares and issues bench warrants; maintains records and control of evidence.
- Maintains records of hearing dates and continuances; consults with attorneys and the court regarding changes in court calendar dates; calendars cases from one session to another.
- Impanels juries, maintains records of challenges, administers oaths or affirmations to witnesses and jurors; records jury service.
- Assesses fees due, maintains accounts receivable records and collects jury fees and court reporter fees.
- Reviews written orders from attorneys for proper format and content prior to their presentation for judge's signature.
- Enters specified information and summaries of proceedings into various automated systems, utilizing a variety of criminal, civil and related database and word processing formats.
- Provides technical support to the assigned judge; acts as liaison with attorneys and representatives of Marin County departments and agencies; maintains calendars, prepares correspondence and performs a variety of office administrative support work.
- Works closely and coordinates activities with court processing specialists and other support personnel to ensure effective court operations.
- Maintains court case records and supportive documentation for judges; receives, marks, maintains records and assumes custody of evidence and exhibits.
- Notifies parties of court matters; prepares written notice to attorneys and others regarding hearing dates, filing dates, court rulings, and decisions.
- Provides for court interpreters as required; maintains records of medical examiners and expert witnesses; arranges for payment of fees.
- Prepares and sends abstracts to the Department of Motor Vehicles; prepares State Prison abstracts.
- Assists in the training of court staff that provide courtroom support work.
DESIRABLE QUALIFICATIONS
DESIRABLE QUALIFICATIONS - Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the knowledge, skills and abilities would be the equivalent of:
Education and Experience: Equivalent to graduation from high school and two years of responsible legal, court or judicial office support experience, which provided familiarity with a wide variety of legal documents.
KNOWLEDGE, SKILLS and ABILITIES
Knowledge of: Court proceedings, local rules, Rules of Court, and California statutes; legal forms, documents, procedures and terminology relating to civil, criminal, probate, juvenile and small claims cases; correct business English, including spelling, grammar and punctuation; the operation of standard office equipment; record keeping principles and practices.
Skill in: Operating a computer and driving a motor vehicle.
Ability to: Record courtroom minutes of actions taken accurately and follow up with appropriate minute orders as required; provide responsible office support to an assigned judge; read, understand and review for accuracy legal and court documents and extract relevant information; use applicable legal office terminology, forms, documents and procedures in the course of the work; use sound judgment in following and applying appropriate laws, regulations, policies and procedures; maintain accurate office files; make accurate arithmetic calculations; compose correspondence or documents independently or from brief instructions; organize own work, set priorities and meet critical deadlines; train staff in work procedures; communicate orally and in written form in a clear and concise manner; speak to the public in group settings; deal with stressful situations and manage upset and difficult members of the public; deal tactfully and courteously with the public; establish and maintain effective work relationships with judicial officers, court personnel, governmental agencies and members of the public.
OTHER REQUIREMENTS
WORKING CONDITIONS/PHYSICAL REQUIREMENTS
On a continuous basis, stand, walk or sit at a desk for long periods of time in front of a computer screen; intermittently twist to reach equipment or supplies surrounding desk; perform simple grasping and fine manipulation; strength to lift files weighing up to 25 pounds; use telephone and computer keyboard on a daily basis.
OTHER REQUIREMENTS
Must pass background investigation to access the Criminal Justice Systems.
This is a full-time, non-exempt represented position. The position also includes a one-year probationary period.
The Superior Court of California, County of Marin is an Equal Opportunity Employer.
COUNTY OF MARIN
The County of Marin has a population of approximately 257,000 and covers 521 square miles. One of the nine Bay Area counties, Marin County is linked to San Francisco by the Golden Gate Bridge and to the East Bay by the Richmond-San Rafael Bridge. The county is recognized as one of the most enjoyable living areas in the country and has many state, county and city operated parks and recreational facilities, including China Camp State Park, Mt. Tamalpais State Park, Point Reyes National Seashore, and the Golden Gate National Recreation Area. The Court is housed in the historic Frank Lloyd Wright-designed Marin County Civic Center.
THE COURT AS EMPLOYER
The Court employs approximately 105 people in 30 job classifications, ranging from clerical support to professional level positions. Court employees support a total of 14 judicial officers. Court employment is governed by the Trial Court Employment Protection and Governance Act and is not covered by Civil Service Rules.
The Court is an Equal Opportunity Employer and encourages applications from all persons regardless of their race, ethnic background, national origin, religion, gender, sexual orientation, marital status, age or disability.
EXAMINATION AND SELECTION
All completed application materials will be reviewed after the final filing date to determine if each applicant meets the stated desirable qualifications for the position. Applicants should take note that possession of the desirable qualifications is not necessarily a guarantee of further advancement in the employment process.
Based upon the information provided in application materials, the most qualified applicants will be invited for further examination. Depending upon the number of applications received, the examination may consist of application screening, written test, performance or practical exam, oral interview, or any combination thereof.
An eligibility list is then established by ranking candidates according to their overall score in the examination process. The eligibility list generally remains valid for up to six months and appointments are made from this list to fill all vacant positions in that classification.
EMPLOYEE BENEFITS
Health Benefits
The Court offers medical, dental and vision insurance coverage to employees and their dependents. There are Kaiser and Blue Cross medical plans to choose from, a dental plan provided by Delta Dental, and a vision plan provided by Vision Services Plan. Full-time employees receive a generous contribution to health insurance benefits while regularly scheduled part-time employees receive a prorated amount of the benefit contribution.
Life and Disability Insurance
The Court provides a mandatory, basic term life insurance plan in the amount of $10,000, payable to a designated beneficiary. The Court also offers optional supplemental term life insurance, dependent life insurance and long-term disability insurance. For some employee groups, there is mandatory participation in the State Disability Insurance program.
Holidays and Paid Time Off
Full-time employees receive fourteen (14) paid holidays per year and, depending on the position, earn paid time off at a minimum rate of fourteen days per year for the first two years, with increases at designated intervals in subsequent years, based on employment longevity. Eligible employees are also entitled to two (2) Professional Development Days per year that may be prorated based on date of hire. Employees also receive one (1) Wellness Day annually.
Sick Leave
Full-time employees accrue twelve (12) days of sick leave per year, which may accumulate on an unlimited basis. Upon retirement, eligible employees may convert 75% of their unused, accrued sick leave balance to retirement service credit.
Flexible Spending Plans
All employees are eligible to participate in a voluntary flexible spending plan which reimburses up to $5,000 per year for qualifying dependent care expenses and $2,750 per year for qualifying medical expenses.
Carpool/Biking Incentive
Join a carpool to go further, or jump on a bike to boost your health and your wallet. You can receive a $240 taxable carpool/bike incentive once every 6 months for carpooling or biking to work at least 60 days within each 6-month reporting period. This incentive is paid out twice a year if you meet all the requirements. That's up to $480 a year! The 60 days can be achieved through a combination of biking and/or carpooling.
Marin County Retirement Plan
Court employees participate in the County of Marin's defined benefit retirement plan under the 1937 County Retirement Act. The specific plan depends on the employee's hire date and provisions of the Public Employees' Pension Reform Act of 2013 (PEPRA). All full-time employees and part-time employees who work a minimum of three-fourths time are enrolled in the plan. Plan benefits are based on age at time of retirement, years of service and compensation. The county retirement plan has reciprocity with other 1937 Act Retirement System organizations and California Public Employee Retirement System (Cal PERS.) Neither the Court nor the employee contributes to the federal Social Security system, but employees are required to withhold Medicare contributions.
Deferred Compensation Plan
All court employees may participate in a voluntary Internal Revenue Code Section 457 deferred compensation plan paid 100% by the employee.
Tuition Reimbursement Program
The Court offers a Tuition Reimbursement Program to employees who enroll in approved training courses or classes that directly relate to their present positions with the Court, or which may make employees more upwardly mobile in the Court. The Court's reimbursement program pays up to 50% of registration fees and materials, provided employees are pre-approved for their educational expenses and there are sufficient funds available in the Court's budget.
Employee Training and Development Program
The Court is committed to a continuous learning environment where employees are encouraged to improve their knowledge and skills throughout their careers with the Court. Onsite programs are offered in such areas as Customer Service, Safety and Ergonomics in the Workplace and Using Microsoft Office Applications. The Court also is involved in regional and statewide training networks with other courts and professional organizations, making it possible for staff to participate in enriched training in particular functional areas of court processing.
Social Security
The Court does not contribute to Social Security except for a mandatory Medicare contribution of 1.45%.
State Disability Insurance (SD)
This program provides weekly benefits in the event of short-term disability. Premiums are automatically deducted from your pay.
Worker's Compensation
Court pays into the judicial branch administered insurance fund.
Bilingual Pay
Is available for selected positions.
This Benefit Summary is informational only, and cannot modify or affect your benefits in any way, nor shall you accrue any rights because of a statement or omission from this Summary. Please contact a Human Resources representative for further details.