Job Details

The City of Oakland is an equal opportunity employer that values workforce diversity, inclusion, and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the city's historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation, we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting, meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture, community, and individualism of employees.

The City of Oakland is currently recruiting to fill one (1) Assistant City Clerk vacancy with the Office of the City Clerk. This management-level position supervises agenda management and election/political compliance services, oversees staff, prepares and monitors the budget, and supports the City Clerk in daily operations. The role requires strong organizational skills, discretion, and the ability to work in a fast-paced, deadline-driven environment.
The ideal candidate will have experience with agenda management, meeting facilitation (including Roberts Rules of Order), elections and compliance, records or fiscal management, and staff supervision. Strong communication and analytical skills are essential.
We are looking for someone who is:
* Highly Communicative & Organized: Demonstrates exceptional organizational and time/project management skills, with clear, professional, and timely communication across all levels of stakeholders.
* Discreet & Trustworthy: Exercises sound judgment and handles sensitive information with integrity and discretion, earning the confidence of colleagues, elected officials, and the public.
* Proactive & Self-Directed: Anticipates needs, takes initiative, and actively seeks opportunities to improve processes without waiting for direction.
* Solution-Oriented: Maintains focus on results, approaches challenges with creativity, and remains composed under pressure.
* Diplomatic & Emotionally Intelligent: Navigates complex dynamics and sensitive topics with professionalism, empathy, and tact.
* Committed to Service: Embodies a strong sense of public service and respect for the residents and institutions of Oakland.
* Adaptable & Resilient: Thrives in fast-paced, deadline-driven environments, adjusts smoothly to shifting priorities, and remains calm and productive under pressure.
What you will typically be responsible for:
* Directing the day-to-day operations and administration of the Office of the City Clerk.
* Managing the maintenance and retrieval of official City records and documents.
* Supervising the coordination of City Council agenda preparation, ensuring calendar and agenda packets are compiled, assembled, and distributed, and notifying appropriate officials and interested parties.
* Overseeing the preparation of the City's official records.
* Maintaining and administering the City's Master Calendar for City Council.
* Coordinating services to the public including information referral, permits, documents, and customer information.
* Supervising and directing the City's official notification and advertising.
* Performing the duties of the City Clerk in their absence or as directed.
* Attending City Council and other meetings, as assigned.
* Assisting in developing short- and long-range planning for departmental activities.
* Researching, analyzing, and preparing reports.
* Supervising the preparation and distribution of publications such as the Directory of Municipal Agencies and Officials, Oakland Municipal Code, and other codes; reviewing and updating procedural manuals including forms, documents, new legislation, and new programs.
* Training staff to provide services to the public and City Council; following up and researching inquiries and problems requiring routine and specialized knowledge; and providing information that may require judgment and interpretation of City policies and procedures.
* Supervising, training, hiring, and evaluating professional, paraprofessional, and clerical personnel in administrative, personnel, payroll, and assigned program functions; assisting with developing and monitoring performance plans; clarifying roles and responsibilities.
Read the complete classification here:
City Clerk, Assistant
* Click on the link below to see a video on what it's like to work for the City of Oakland!
Working for the City of Oakland
A few reasons you might love this job:
* Shaping Local Democracy: You will apply your expertise in municipal government, legislation, elections, and compliance to strengthen civic processes.
* Leading with Impact: You will be supervising diverse functions, training staff, and guiding operations while meeting critical deadlines.
* Mastering Records & Technology: You will manage records systems, leverage software applications, and ensure the City's official documents are accurate and accessible.
* Driving Organizational Excellence: You will establish policies, prepare budgets, analyze reports, and coordinate staff efforts toward departmental goals.
* Building Community Connections: You will communicate effectively with elected officials, colleagues, and the public while fostering trust and transparency.
A few challenges you might face in this job:
* Navigating Political Sensitivities: The Assistant City Clerk must remain impartial, professional, and diplomatic, regardless of political pressures or public opinion.
* Adhering to Legal and Regulatory Requirements: You must comply with laws like the Brown Act, Public Records Act, and Political Reform Act.
* Adapting to Rapid Change: You must remain flexible, tech-savvy, and solution-oriented in an ever-evolving environment.
Competencies Required:
* Adaptability: Responding positively to change and modifying behavior as the situation requires.
* Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
* Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
* Customer Focus: Attending to the needs and expectations of customers.
* Establishing Credibility: Doing what one commits to doing and respecting the confidentiality of information and concerns shared by others.
* Oral Communication: Engaging effectively in dialogue
* Political & Organizational Savvy: Working skillfully with politics, procedures, and protocols across organizational levels and boundaries.
* Professional & Technical Expertise: Applying technical subject matter to the job
* Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability Working with electronic hardware and software applications.
* Writing: Communicating effectively in writing
The following qualifications are guidelines, as the appointing authority has broad discretion in filling positions in this classification.

Education:
A Bachelor's degree from an accredited college or university in public administration, business administration or a related field.

Experience:
Five (5) years of progressively responsible work experience in a City Clerk's Office in a large city comparable to the size of Oakland, or a metropolitan area with a population of at least 100,000. Two (2) years of experience must be at a supervisory level.
License or Certificate / Other Requirements:
Possession of a valid California Driver's License is desirable as incumbents in this job may be expected to operate automotive vehicles in the performance of assigned duties. Due to assignments and hours worked, public transportation may not be an efficient method for traveling to required locations. Individuals who do not possess a valid California Driver's License while employed may be required to demonstrate the travel to required locations in a timely manner.
State of California Notary Public License is highly desirable.

Certification as a Certified Municipal Clerk (CMC) or Certified Records Manager (CRM) is desirable.
The Recruitment Process:
This is an at-will position, exempt from the provisions of the City of Oakland Civil Service Rules, per Charter Section 902(f). All applications received will be forwarded to the Office of the City Clerk for further consideration.
Meeting the minimum qualification requirements may not result in further consideration, only the most qualified candidates will be contacted for interviews.
What's in it for you?
* Work/Life Balance: 37.5-hour work weeks
* 15 paid holidays
* Vacation: 2 weeks per year minimum with the ability to accrue more depending on public sector years of service
* Retirement: CalPERS (California Public Employees' Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does not participate in Social Security
* Health: The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem, Blue Shield, United Health Care, and other HMO and PPO plans
* Dental: Delta Dental full premium for employees and eligible dependents
* Vision: VSP full premium for employees and eligible dependents
* Sick leave: Employees accrue 12 days per year
* Deferred Compensation: 457(b) pre-tax plan and an after-tax ROTH 401(k) plan
* Other benefits include a Flexible Spending Account, Wellness Program, Employee Assistance Program, Tuition Reimbursement, Life Insurance up to $200k & Employee Training.
* Please Note: Salary is negotiable within the defined range depending on qualifications. Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Working for Oakland
Applicants are required to submit criminal history information upon request after receiving a conditional offer of employment. If the requested information is not furnished in a timely manner, applicants will not qualify for further consideration and will be removed from the eligible list.
Disaster Service Workers
All employees are designated Disaster Service Workers through state and local law. Employees are required to complete all Disaster Service Worker-related training as assigned and to return to work as ordered in the event of an emergency.
How to Apply
Apply prior to the closing time of the job announcement and allow at least two to three hours to submit your application if you are a new user of the system.
APPLICATIONS ARE ACCEPTED ONLINE ONLY. You may apply and view current openings by visiting our employment opportunities webpage at:


If you do not have access to a computer, there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department, 150 Frank H. Ogawa Plaza, 2nd Floor, Oakland, CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).
Our online application system is provided by NeoGov. If you have problems while applying online, please contact NeoGov's Live Applicant Support at (855) ###-#### between 6:00 AM and 5:00 PM Pacific Time, Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at (510) ###-#### for information; however, we are unable to provide technical support for the online application system.
For recruitment-specific questions, please contact Evelyn Parodi at ...@oaklandca.gov.