Job Details

Administrative Specialist (Secretary II)

Locations: San Diego, CA • Phoenix, AZ • San Francisco, CA

Schedule: Mon-Fri, 8 hrs/day (30min unpaid lunch)

Clearance: DHS HSPD12 suitability w/ PIV (Gov'tsponsored)
Make the mission move. You'll be the operational heartbeat of an FPS District-running the front office, owning executive calendars, and keeping missioncritical reports and records tight.

What you'll do

• Greet visitors, route calls/emails, and manage up to three leadership calendars
• Orchestrate meetings/telecons; prepare materials and crisp minutes
• Maintain FSA, PSO, and personnel files; manage mail/shipping & supplies
• Support timekeeping in GovTA and run required reports
• Keep data current: update shared drives; post inspection/covert testing trackers; run STORM/PTS reports; log vehicle mileage
• Enter weekly LEIMS prohibited items and support SMB/PSOO documentation

• High School diploma + 1 year admin experience (2+ preferred)
• Strong MS Office; accurate typing; excellent written & verbal communication
• Organized, discreet, and proactive in a fastpaced publicsafety environment

• Familiarity with GovTA, LEIMS, FPS processes