Job Details

Title: Administrative Associate 1
Pay Rate Range: $30.00 - $38.00/hr (DOE)
Employment Type: Contract
Schedule: Full-time, Monday-Friday | 8:00 AM - 5:00 PM
Location: Stanford, CA (Onsite or Hybrid, as specified by department)

Tekberry is seeking a highly organized and detail-oriented Administrative Associate 1 to join our client, Stanford University. This role supports faculty, researchers, and department staff in daily administrative and operational tasks. The ideal candidate will thrive in a fast-paced academic environment, demonstrate strong communication and multitasking skills, and handle confidential information with discretion.
Responsibilities

• Provide general administrative support including calendar management, meeting scheduling, and document preparation.
• Process routine financial transactions (P-Card/T-Card verification, reimbursements, purchase orders).
• Assist with travel arrangements, itineraries, and expense report processing.
• Serve as front-line contact for visitors, callers, and internal inquiries.
• Maintain office organization - manage supplies, mail, filing systems, and equipment.
• Draft and proofread correspondence, reports, and forms.
• Provide logistical support for small departmental events or meetings.

Must-Have Qualifications

• High School Diploma or GED required.
• 2-3 years of administrative or office experience.
• Proficiency in Microsoft Office Suite and/or Google Workspace.
• Excellent organizational and verbal/written communication skills.
• Ability to maintain confidentiality and demonstrate strong attention to detail.
• Proven ability to prioritize multiple tasks and meet deadlines.

Preferred Qualifications

• Prior experience supporting higher-education or research environments.
• Familiarity with Oracle Financials, SmartSheets, or similar systems.
• Customer service-focused, professional demeanor.

Tekberry offers a $100 referral bonus for referrals resulting in successful placements!

Tekberry, Inc. is an equal opportunity employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under applicable laws.

Tekberry, Inc. is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you consent to receive communications from our organization via text message. All texts are sent by real people, and we look forward to connecting with you about this opportunity!

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